Experienced Executive Virtual Admin

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: TYPE OF WORK

Part Time

: SALARY

$1,100/month (based on experience)

: HOURS PER WEEK

30

: DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

We’re looking for a highly capable, detail-oriented virtual assistant to support both professional and personal operations.

This is a remote role working across time zones (U.S., Europe, Asia). You’ll help manage scheduling, communication, research, and day-to-day operations. We’re looking for someone reliable, organized, and able to communicate clearly and naturally in English. We're looking for someone with a *Bachelor’s degree* and *experience working at international companies or with international clients*.

What You’ll Do:
-Manage scheduling and coordinate meetings across time zones
-Draft and send clear, professional emails
-Book travel (flights, hotels, logistics)
-Conduct research and compare options (vendors, services, tools)
-Track expenses, receipts, and payments in an organized way
-Follow up with vendors, service providers, and contacts
-Help with personal and household coordination when needed

What We’re Looking For:
-Strong English communication (written & spoken)
-Organized, detail-oriented, and reliable
-Comfortable working independently and managing multiple tasks
-Good judgment and problem-solving ability
-Experience working with international clients

How to Apply:

Please keep your application short and clear. Send an email with the following information

Email subject: Onlinejobs.ph Executive Assistant Role - [your full name]

Then answer these 3 questions:

1. Scheduling
You need to schedule a meeting between 3 people in different time zones (New York, Tel Aviv, and Bangkok), and each person has limited availability. How would you approach this step-by-step?

2. Inbox + Prioritization
It’s 9:00 AM and you see the following messages from us:

“Can you book a flight for tomorrow morning to Singapore?”
“We need to reschedule my 2PM call — conflict just came up.”
“Did we pay the invoice from last week?”
“Please find a good math tutor for my child.”
“Reminder — I need the expense summary today.”

What would you do first, second, third, etc.?
Walk us through your thinking step-by-step.
You can also mention what tools or actions you would take.

3. Organizational system
Please explain exactly how you would track and manage the following on a daily basis:
-Tasks
-Expenses / receipts / payments
-Follow-ups (e.g., emails, vendors, ongoing items)

Be specific:

What tools would you use?
How would you structure the information?
How would you make sure nothing is missed?

If helpful, you can give a simple example of how your system would look.

SKILL REQUIREMENT

Project Management English Proficiency Executive Assistance

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Experienced Executive Virtual Admin

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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