Marketing Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

negotiable

: HOURS PER WEEK

40

: DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

The **Executive & Marketing Operations VA** will manage the agency’s internal operations, client communications, influencer coordination, and marketing deliverables. This role requires someone who is **organized, tech-savvy, and confident in handling both administrative and marketing-related workflows**.

---

## Key Responsibilities

### **1. Admin & Executive Support**

- Manage daily calendar, inbox, and scheduling needs.
- Prepare meeting notes, agendas, and follow-ups.
- Keep internal systems organized (Google Drive, Slack, ClickUp).
- Handle contracts, invoices, and small administrative tasks.

### **2. Client & Partner Operations**

- Manage client onboarding (contracts, payments, onboarding forms).
- Schedule and coordinate weekly client check-ins.
- Update dashboards, campaign trackers, and reports.
- Send weekly performance recaps and maintain records.

### **3. Creator & Influencer Operations (Influencer Farming™)**

- Research and vet creators for campaigns.
- Manage outreach, follow-ups, and deliverables.
- Track submissions, approvals, and performance results.
- Request Spark codes / whitelisting permissions as needed.

### **4. TikTok Shop Management**

- Upload and optimize product listings (keywords, visuals, descriptions).
- Track sample shipments and creator deliveries.
- Post and schedule TikTok Shop content.
- Monitor engagement and performance data.

### **5. Creative & Ad Support**

- Organize creative assets (videos, photos, briefs).
- Maintain creative performance logs (CTR, CPA, ROAS).
- Transcribe creative review calls and extract insights.
- Assist in preparing creative briefs and campaign docs.

### **6. Systems & SOP Management**

- Turn Loom videos into step-by-step SOPs.
- Maintain ClickUp or Notion dashboards for workflow tracking.
- Support automation setup using Zapier or Make.

### **7. Personal Support (Optional)**

- Coordinate travel and scheduling logistics.
- Handle personal admin or organizational tasks as needed.

---

## Requirements

- **2–3 years of experience** as an Executive Assistant, Marketing Assistant, or Project Coordinator.
- **Marketing or agency background** preferred (client or campaign management experience).
- **Strong organizational and project management skills** — able to handle multiple campaigns simultaneously.
- **Excellent communication skills** (verbal and written).
- **Detail-oriented** with strong follow-through.
- **Tech-savvy** and comfortable learning new tools quickly.

---

## **Tools and Systems Used**

- Slack
- Google Drive
- ClickUp / Notion
- TikTok Shop
- Canva / Figma
- Meta Ads Manager
- Zapier / Make

If you think you're the one we're looking for, kindly send your updated CV along with a 1-2min self intro. Thank you!

SKILL REQUIREMENT

Influencer Marketing Operation Management Executive Assistance

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Marketing Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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