Executive Assistant | Operations & Accountability

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: TYPE OF WORK

Full Time

: SALARY

$800-$1,200

: HOURS PER WEEK

40

: DATE UPDATED

Apr 5, 2026

JOB OVERVIEW

We are hiring an experienced, highly organized, and proactive Executive Assistant to support a fast-growing organization and help ensure execution across multiple departments.

Company Industry: We work in the financial services and insurance industry in the United States and preferably looking for someone experienced in this field.

You will work directly with leadership and act as a central point of coordination to make sure nothing falls through the cracks.

What You’ll Be Responsible For:

Executive Support:
- Manage calendars, scheduling, and meeting coordination
- Organize priorities and assist with daily planning
- Prepare notes, summaries, and follow-ups after meetings

Task Tracking & Follow-Ups:
- Track action items across multiple departments
- Maintain organized trackers (GoHighLevel, Google Sheets, ClickUp etc.)
- Send daily follow-ups to ensure tasks are progressing
- Keep leadership updated on what is pending, completed, or delayed

Department Coordination:
- Communicate with team leaders to check status of tasks
- Ensure alignment and clarity on priorities
- Help keep teams organized and on track

Organization & Systems:
- Create and maintain systems for tracking tasks and priorities
- Improve workflows and processes when needed
- Ensure nothing is missed or overlooked

What We’re Looking For (Required):
- 4 – 6+ years of experience as an Executive Assistant or similar role
- Strong organizational and time management skills that can help provide ideas for systems improvements
- Experience using tools like Google Workspace, GoHighLevel, ClickUp, or similar
- Excellent written and verbal English communication
- Ability to work in a fast-paced environment with multiple priorities

Important Traits:
- Highly proactive — you don’t wait to be told what to do
- Strong follow-through — you make sure tasks get done
- Detail-oriented — you catch things others miss
- Reliable and consistent — you show up and deliver daily
- Comfortable following up with others respectfully and professionally

Work Expectations:
- Ability to work full-time and be responsive during work hours
- Daily check-ins and updates with leadership
- Ability to handle multiple tasks and shifting priorities
- Strong sense of urgency and accountability

Compensation
- $800–$1,200/month (based on experience and performance)
- Opportunity for growth and increased compensation based on results

IMPORTANT – Read Before Applying
We are looking for someone who is:
- Consistent and dependable (minimal disruptions to work schedule)
- Highly structured and organized who does not allow action items to fall through the cracks
- Able to work in a high-expectation environment
- Comfortable handling responsibility and follow-ups
- Comfortable with upfront confrontation/conversations with C-Suites executives

How to apply and to be considered, please include:
- Your resume
- A short video (1–2 minutes) answering:
- Your experience as an Executive Assistant for 4-6+ years along with which industry you supported
- A time you had to track tasks or follow up with a team
- How you stay organized when handling multiple priorities
- Explain your experience being able to lead/manage a group of people in the workplace environment
- Include the phrase: “Experienced EA Role Application” at the top of your application and email it to ----------

SKILL REQUIREMENT

Administrative Management Operation Management Executive Assistance

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Executive Assistant | Operations & Accountability

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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