Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

$6-7/hr

: HOURS PER WEEK

40

: DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

Executive Assistant (Remote – Philippines-Based)
Location: Remote (Philippines) | Hours: US Business Hours | Type: Full-Time

About the Role
We are looking for a highly capable and self-driven Executive Assistant to provide high-level administrative and operational support to our leadership team. This is not a task-ticker role — we're looking for someone who thinks ahead, solves problems before they arise, and takes genuine ownership of their work.
You will work directly with C-suite executives and be a critical part of keeping our operations running smoothly. If you thrive in a fast-paced environment, communicate with confidence, and bring a proactive mindset to everything you do, we want to hear from you.

Key Responsibilities

-Manage and maintain executive calendars, including scheduling meetings, resolving conflicts, and ensuring leadership is always prepared for what's ahead
-Organize and triage inboxes — prioritizing, responding to, flagging, and filing emails on behalf of executives
-Coordinate internal and external communications, acting as a trusted point of contact for the leadership team
-Prepare meeting agendas, take notes, and track follow-up action items to completion
-Conduct research and compile information to support executive decision-making
-Assist with light project coordination and cross-functional task management as needed
-Handle ad hoc tasks and special projects as they arise — flexibility and a "whatever it takes" attitude are key
Maintain confidentiality and exercise sound judgment at all times

Requirements

-3–5 years of experience as an Executive Assistant, Virtual Assistant, or similar role supporting C-suite executives at small to medium-sized businesses
-Excellent written and spoken English — you will be communicating directly with senior leadership and external stakeholders
-Proficiency in Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets, Meet)
-Demonstrated ability to work independently with minimal direction — you anticipate needs rather than wait to be told-
-Strong critical thinking and problem-solving skills; you make smart decisions under pressure
-Comfortable wearing multiple hats and pivoting between tasks without losing quality or focus
-Reliable internet connection and a dedicated, distraction-free workspace
-Availability during US business hours (please specify your timezone in your application)

You'll Thrive in This Role If You…

-Are the kind of person who finds a gap and fills it before anyone notices
-Take pride in clear, professional communication
-Can juggle competing priorities without dropping the ball
-Treat confidential information with the utmost discretion
-Have a growth mindset and genuinely enjoy supporting leaders in doing their best work

Nice to Have

-Experience with project management tools (Asana, Trello, ClickUp, Notion, etc.)
-Familiarity with CRM tools like Hubspot
-Experience supporting US-based companies or executives remotely

SKILL REQUIREMENT

Calendar Management Google Suite Executive Assistance

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Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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