Administrative Virtual Assistant – E-commerce Company (Canada)

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: TYPE OF WORK

Part Time

: SALARY

145PHP per hour

: HOURS PER WEEK

25

: DATE UPDATED

Apr 10, 2026

JOB OVERVIEW

About Us:
We are a growing e-commerce and brand distribution company based in Canada. We are expanding our operations and looking for a reliable and organized Administrative Virtual Assistant to join our small, remote team.

Position Overview:
This is a part-time administrative support role. You will work directly with the business owner to handle a wide variety of administrative, operational, and personal tasks, freeing up the owner to focus on business growth.

Responsibilities:

Bookkeeping and Invoices:
Assist with invoice tracking, basic bookkeeping tasks, and expense reconciliation.
Maintain accurate financial records and flag any discrepancies.

Email and Communications:
Manage and triage business email inboxes, flagging urgent items and drafting routine responses.
Communicate with suppliers and brand contacts on behalf of the business owner.
Maintain records of communications and follow up on outstanding items.

What is one thing you enjoy doing outside of work?
Reporting and Data Entry:
Maintain weekly and monthly reports on business operations.
Update spreadsheets and internal trackers with accurate data.
Upload documents to cloud storage as needed.

Back-End Operations Support:
Manage open cases and tickets with online marketplaces, follow up and escalate when needed.
Monitor inventory health and coordinate inbound shipments.
Track and action shipment discrepancies and missing or damaged items. When submitting your application, please use the following subject line: VA Application - [Your Name] - [Your Favourite Food]. Applications that do not follow this format will not be considered.

Marketplace Listings:
Post items to various online marketplaces as directed.
Maintain listing accuracy, update pricing, and respond to buyer inquiries.

Trip and Calendar Planning:
Assist with planning business trips, including trade shows, flights, hotels, and logistics.
Help with personal trip research, bookings, and itinerary coordination.

Executive Assistant Support:
Help manage the business owner's schedule, reminders, and priorities.
Handle ad hoc tasks and personal administrative requests as needed.

What We Are Looking For:
Proven experience as a virtual assistant or executive assistant in an administrative role.
Fluent in English, both written and spoken.
Highly organized, detail-oriented, and able to manage multiple tasks independently.
Proficient in Microsoft Office (Excel, Word, Outlook) and Google Suite.
Comfortable with basic bookkeeping or willing to learn.
Reliable internet connection with a minimum speed of 25 Mbps. Please include a screenshot of your internet speed test results with your application.
Minimum 2 computer monitors.
A quiet workspace and a dedicated desktop or laptop.

What is your favourite food?
Computer Requirements:
Minimum 12 GB RAM.
10th generation Intel processor or newer, or equivalent Apple Silicon (M1 or newer).

Position Details:
Part-time, 20 hours per week, with potential to grow to full-time.
Work from home, remote.
Reports directly to the business owner.

What We Offer:
Competitive part-time salary commensurate with experience.
Flexible schedule within agreed hours.
13th month bonus.
Opportunity to grow into a full-time role as the business expands.
A supportive, small-team environment where your work has direct impact.

How to Apply:
Please submit your resume and a brief cover letter outlining your relevant experience and why you are a good fit for this role. In your cover letter, tell us about a time you managed multiple tasks or priorities at once and how you handled it. Please also include a short Loom video introduction, no more than 2 minutes, telling us a bit about yourself, your experience, and why you are interested in this role. Please include a photo of your computer setup along with your application.

SKILL REQUIREMENT

Bookkeeping Administrative Support Executive Assistance

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Administrative Virtual Assistant – E-commerce Company (Canada)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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