Executive Assistant to Medical Doctor - RN ONLY!

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Any

: SALARY

$6 / hour

: HOURS PER WEEK

TBD

: DATE UPDATED

Apr 1, 2026

JOB OVERVIEW

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Medical Doctor managing a growing weight loss and wellness clinic. This role requires someone who can anticipate needs, streamline operations, and ensure the physician’s day-to-day activities run efficiently.

The ideal candidate is a Registered Nurse, has experience supporting healthcare professionals, thrives in a fast-paced environment, and can balance administrative, operational, and communication tasks with professionalism and discretion.

Key Responsibilities

Executive Support
Manage and optimize the physician’s calendar, including scheduling patient consultations, meetings, and personal commitments
Coordinate appointments, ensuring efficiency and minimal downtime
Handle email management: prioritize, respond, and flag urgent communications
Prepare daily briefs, reminders, and summaries for the physician
Assist with travel arrangements and logistics when needed

Clinic Operations Support
Oversee patient scheduling and ensure smooth coordination of appointments
Monitor and follow up on leads, inquiries, and patient communications
Ensure timely confirmation, rescheduling, and cancellation handling
Coordinate with internal tea ---------- mbers (medical staff, admin, marketing)
Maintain organized digital records and documentation

Patient Experience & Communication
Serve as a point of contact for high-level patient concerns or VIP clients
Ensure a high-touch, professional, and empathetic patient experience
Assist in managing patient flow and communication across platforms (phone, email, CRM, EMR)

Administrative & Business Support
Assist with reporting, tracking KPIs, and clinic performance metrics
Support marketing initiatives (appointment follow-ups, campaign coordination, basic content scheduling)
Maintain confidentiality of sensitive medical and business information
Create and improve systems and workflows for efficiency
Qualifications
Proven experience as an Executive Assistant, preferably in a medical or wellness setting
Strong organizational and time management skills
Excellent written and verbal English communication
Experience with EMR/EHR systems, CRM tools, and scheduling platforms
Ability to multitask and prioritize in a fast-paced environment
High level of discretion and professionalism (HIPAA compliance awareness is a plus)
Tech-savvy and comfortable with digital tools (Google Workspace, project management tools, etc.)
Preferred Qualifications
Background in healthcare, nursing, or medical virtual assistance
Experience in weight loss, hormone therapy, or wellness clinics
Familiarity with sales pipelines, lead management, or patient conversion processes
What We’re Looking For
Proactive and solution-oriented mindset
Strong attention to detail
Ability to anticipate needs before they arise
Reliable, accountable, and highly responsive
Passion for health, wellness, and patient care
Additional Responsibilities

This role may also include additional tasks as a Healthcare Virtual Assistant, such as:
Medical scribing during patient consultations

Process Automation knowledge or experience is a plus

Skills:
Strong multitasking and problem-solving skills.
Ability to work independently and take initiative.
High attention to detail and ability to prioritize tasks effectively.
Familiarity with healthcare processes and medical terminology.

Why Join Us?
Work from the comfort of your home.
Opportunity to use both your healthcare and sales expertise.
Supportive and collaborative work environment.
Competitive salary

Technical:
Computer literate: Microsoft apps, Google suites, EHR, tech savvy
Computer/laptop
Webcam
Headset with noise cancellation
Working space with no background noise
Backup power (not required)

Please include the word VIP in your application subject

SKILL REQUIREMENT

Marketing Automation Medical Scribing Executive Assistance

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0011
Controller Execution Time ( Jobseekers / Job )	0.0231
Total Execution Time	0.0251

GET DATA

No GET data exists

MEMORY USAGE

1,516,984 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-to-Medical-Doctor-RN-ONLY-1615341

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0153 seconds) (Hide)

0.0008	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0005	SELECT * FROM `employer_jobs` WHERE `job_id` = 1615341 LIMIT 1
0.0005	SELECT * FROM `employers` WHERE `employer_id` = 693950 LIMIT 1
0.0011	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1615341 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-17',ej.date_added) duration_days, DATEDIFF('2026-04-17',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-17',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1615341'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1615341
0.0010	`UPDATE employer_jobs SET hit_counts = '*Apr-01-2026=257Apr-02-2026=439Apr-03-2026=201Apr-04-2026=87Apr-05-2026=74Apr-06-2026=102Apr-07-2026=115Apr-08-2026=83Apr-09-2026=70Apr-10-2026=67Apr-11-2026=44*Apr-17-2026=1' WHERE job_id= '1615341'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '***Apr-2026=1539' WHERE job_id= '1615341'`
0.0009	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1615341' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1615341
0.0083	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '693950' AND `date_added` >= '2022-06-08'
0.0004	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776421845
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-to-Medical-Doctor-RN-ONLY-1615341
csrf-token	0ccb7b6886f780aa3af09080b1692290

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.214
HTTP_DNT

Executive Assistant to Medical Doctor - RN ONLY!

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?