Executive Assistant- Real Estate Team

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: TYPE OF WORK

Full Time

: SALARY

$6

: HOURS PER WEEK

TBD

: DATE UPDATED

Mar 31, 2026

JOB OVERVIEW

Looking for EA for a Growing Real estate team.
Here is list of things we expect our EA to do.

#### ???? Executive & Calendar Management

1. Calendar management and scheduling appointments
2. Organizing and coordinating meetings, including agendas
3. Managing email correspondence — organizing, filtering, responding
4. Handling confidential information and maintaining discretion
5. Providing regular progress reports and updates
6. Acting as problem solver / troubleshooter for various issues

#### ???? Operations & Project Management

7. Managing and tracking projects, ensuring deadlines are met
8. Developing and maintaining standard operating procedures (SOPs)
9. Assisting with onboarding new tea ---------- mbers
10. Coordinating and communicating with the team
11. Organizing and managing digital assets (images, videos, docs)
12. Organizing online file systems (Google Drive, Dropbox, etc.)
13. Preparing and tracking invoices and expenses
14. Preparing and submitting expense reports
15. Preparing and analyzing KPI reports
16. Coordinating and communicating with vendors/suppliers
17. Project management for internal initiatives (marketing, recruiting, etc.)

#### ???? CRM & Data Systems

18. Managing CRM systems and ensuring data accuracy (Follow Up Boss, etc.)
19. Creating and updating contact lists or databases
20. Assisting with lead management and tagging consistency
21. Implementing and managing email filters/rules

#### ???? Marketing & Content

22. Managing social media accounts (posting, scheduling, engagement)
23. Drafting and proofreading marketing materials, presentations, or scripts
24. Assisting with newsletters or marketing updates
25. Performing light graphic design for posts and templates
26. Managing digital campaigns, including tracking metrics
27. Managing and updating LinkedIn or other professional profiles
28. Monitoring industry trends and competitors for marketing insights
29. Assisting with creation of sales presentations/proposals
30. Helping coordinate client video testimonials and online reviews

#### ???? Recruiting & Team Growth

31. Assisting with recruitment (posting, screening, scheduling interviews)
32. Maintaining onboarding checklists, forms, and training materials
33. Coordinating team-building activities or recognition events

#### ???? Client & Transaction Support

34. Providing client support — scheduling, status updates, basic follow-ups
35. Assisting with client onboarding and database entry
36. Ensuring all digital files and transaction documents are stored correctly
37. Coordinating closing gifts, cards, or client appreciation tasks

#### ???? Events & Media

38. Coordinating webinars, open houses, or virtual tea ---------- etings
39. Assisting with event planning and logistics (client or agent events)
40. Coordinating PR/media appearances or press releases
41. Booking travel for events, speaking, or conferences

#### ??????? Executive Personal Support

42. Personal calendar coordination (important family or personal appointments)
43. Managing personal tasks when they overlap with business (gifts, reservations)

#### ???? Reporting & Accountability

44. Weekly and monthly reports — productivity, CRM activity, key metrics
45. Project tracking dashboards
46. Preparing summaries after key meetings or training sessions

#### ???? Research & Continuous Improvement

47. Conducting market research or competitive analysis
48. Researching local trends (Torrance, South Bay, Palos Verdes)
49. Keeping SOPs, marketing assets, and CRM processes up to date
50. Supporting new tech/tool rollouts across the team

SKILL REQUIREMENT

Gohighlevel Real Estate English Proficiency Executive Assistance

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Executive Assistant- Real Estate Team

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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