Operations Assistant (Client Projects & Meeting Coordination)

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: TYPE OF WORK

Any

: SALARY

6-7 per hour

: HOURS PER WEEK

15

: DATE UPDATED

Mar 12, 2026

JOB OVERVIEW

Hello!

I am looking for a highly organized Operations / Executive Virtual Assistant who can help manage meetings, track deliverables, and keep client work organized.

This role is more than a typical VA role. I’m looking for someone who enjoys organizing information, tracking projects, and helping ensure that work gets completed on time across multiple clients.

Responsibilities

• Attend some virtual meetings and review AI-generated meeting notes
• Extract action items and assign them to me or members of the team
• Organize tasks and deadlines in a project management system (Trello, Asana, Google Tasks, or similar)
• Draft follow-up emails and documents after meetings
• Track work hours per client in Google Sheets or Excel
• Follow up with tea ---------- mbers to collect hours worked for each client
• Maintain organized client folders and documentation in Google Drive
• Send reminders for upcoming deadlines and deliverables
• Help ensure that client work is completed and delivered on time
• Take ownership of operational coordination across projects

Tools We May Use

• Google Docs / Google Drive
• Zoom or Google Meet
• Email communication
• Google Sheets or Excel for tracking
• Trello, Asana, or similar project management tools
• AI tools that generate meeting summaries

Requirements

• Excellent written English
• Strong organizational and project management skills
• Ability to turn messy information into clear summaries and tasks
• Proactive communicator who follows up when things are missing
• Comfortable working with multiple clients and projects

Hours

Starting with 10–20 hours per week with potential to increase.

To confirm you read this job description, please include the word "organized" in the first sentence of your application.

SKILL REQUIREMENT

Project Management Data Entry Executive Assistance

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Operations Assistant (Client Projects & Meeting Coordination)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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