Full Time Executive Assistant & Operations Manager

FULL TIME EXECUTIVE VIRTUAL ASSISTANT & OPERATIONS MANAGER
Manifesting Serenity | Fully Remote | 32hrs minimum - 40hrs maximum
If you have previously applied to a similar role, please apply again. The scope, qualifications, and expectations have evolved.

ABOUT THE COMPANY: MANIFESTING SERENITY
Manifesting Serenity is a growing travel, sustainability, and wellness media brand offering digital products, immersive events, group travel experiences, and speaking engagements. The company operates at the intersection of conscious travel, personal development, and experiential living.
With hundreds of travel resources, brand collaborations, and expanding media visibility, we are entering a new stage of growth and require experienced executive-level operational support.
Website: ----------
Social Media Channels: Candidates moving forward in the application process will be asked to review the website, subscribe to the email newsletter, and follow the primary social media platforms. This role requires representing the brand voice, so genuine familiarity with our content and positioning is essential.
Instagram (Me) ----------

Facebook (Me) ----------
Pinterest ----------
LinkedIn (Me) ----------
TikTok (Me) ----------
Manifesting Serenity - FB Group ----------

THE ROLE
I am hiring a Full-Time Executive Virtual Assistant & General Operations Manager to provide high-level executive, communications, and operational support.
This is not an entry-level position. This role requires experience, independent execution, strong professional communication skills, and the ability to think strategically.
You will operate as an extension of me — representing the brand in written communication, managing inbound and outbound opportunities, coordinating operations, and protecting executive time.
This is a results-oriented position focused on growth, placements, partnerships, and operational excellence.

CORE RESPONSIBILITIES

EXECUTIVE & COMMUNICATIONS MANAGEMENT
Manage daily inbound communication across email, social media, and messaging platforms
Strategically respond to inquiries while nurturing and qualifying leads
Protect executive time through intelligent calendar management and prioritization
Maintain and refine automated response templates while personalizing responses
Represent the founder professionally and confidently in all written communications
LEAD MANAGEMENT & STRATEGIC PITCHING
Lead B2B pitching and outreach (podcasts, speaking engagements, partnerships, book signings)
Research aligned opportunities and initiate proactive outreach
Track all outreach and leads within structured Google Sheets or CRM systems
Conduct follow-ups and maintain relationship continuity
Assist in securing placements, contracts, and revenue-supporting opportunities
OPERATIONS & ORGANIZATION
Oversee project management and task coordination
Maintain organized documentation systems within Google Workspace
Input analytics, track KPIs, and maintain reporting systems
Document recurring FAQs and insights for future content development
Event posting, coordination, and follow-up management
Participate in virtual tea ---------- etings and execute action steps
MARKETING & MEDIA SUPPORT
Support email marketing campaigns
Draft and coordinate partner communications
Assist with social media content creation and light design
Support webinar and course engagement (future phase)
Assist with travel coordination when required
Analytics & Performance Reporting

REQUIRED QUALIFICATIONS
Minimum 4+ years experience supporting executives, founders, or growth-stage brands
Advanced to Mastery-level English proficiency (written and verbal)
Bachelor’s Degree or higher required
Demonstrated success in pitching, outreach, or partnership development
Strong executive presence in written communication
Exceptional organizational and systems-thinking ability
Ability to work independently with minimal oversight
Experience managing multiple high-responsibility priorities simultaneously
High emotional intelligence and professional digital communication skills
Must be a woman or woman identifying (woman-led company seeking aligned team structure)

CORE EXPERTISE
Executive Calendar & Email Management
Lead Management & Strategic Pitching
Project Management & Task Coordination
Event Management & Marketing Support
Data Entry & Online Research
Systems Organization & Documentation
Partnership Relationship Management

BONUS EXPERTISE (PREFFERED)
CRM software management and optimization
Basic bookkeeping or accounting familiarity
Travel planning and itinerary management
Media management & content production workflows
Graphic design fundamentals or creative direction support
Candidates with documented results (placements secured, contracts closed, partnerships developed) will be prioritized.

WORK EXPECTATIONS
Monday–Thursday (32 minimum hours) OR Monday - Friday (40 hours maximum)
Responsiveness & engagement required between 6am–1pm PST (Seattle time) The other tasks are flexible with your time zone if you'd like.
24-hour advance notice required for time off
Consistent communication is mandatory
Failure to communicate for 48 hours during scheduled work time will result in termination
Integrity in time tracking and task execution is non-negotiable
This role is designed for experienced, self-led professionals who do not require micromanagement or frequent motivation.

COMPENSATION & PERFORMANCE STRUCTURE
$4–$5 per hour DOE
Performance bonuses tied to placements, contracts, and measurable growth outcomes
Efficiency bonuses tied to performance metrics
Loyalty-based pay increases
Overtime opportunities (pre-approved)
Holiday bonuses (after 3+ months)
Fully remote position
Payment Details:
Paid twice monthly (2nd and 4th Friday)
OnlineJobs.ph + PayPal
Monitask required (time tracking)

APPLICATION REQUIREMENTS
Please submit:
Resume
Brief cover letter outlining relevant executive-level experience
Portfolio including:
Outreach and pitch examples
Documented results or placements secured
Content creation works
etc.

Podcast Screening: 2–3 customized podcast pitch emails for Manifesting Serenity and 3–5 aligned podcasts currently seeking guests
Founder ---------- Protection Exercise: Below is a simulated inbox snapshot. Draft responses and explain what you would escalate, delegate, or decline.

Inbox includes:
A podcast invite with no audience data
A speaking request offering “exposure only”
A brand collaboration with unclear compensation
A longtime subscriber asking for 20 minutes of “free advice”
A paid client needing urgent support
A vague partnership inquiry
Submit:
Drafted responses to each
What you would prioritize first and why
What you would bring to the founder vs. handle independently
Subject line must include: “Productivity Powerhouse”
Applications without this will not be reviewed.

Please do not reach out outside OnlineJobs.ph unless invited to do so.

Role Evolution
1 Paid Project To Start (This will give us insight into how well we work together - before we continue on!)
2–4 weeks onboarding and systems training
3-month probationary review
6–12 month contract opportunity with structured performance review


I am building long-term infrastructure and visibility for this brand. I am seeking someone who takes ownership, executes strategically, and contributes meaningfully to scaling operations and public presence.
If you are confident in your ability to operate at an executive support level, I look forward to reviewing your application.

Best,
Serenity L.
CEO, Manifesting Serenity