Executive Assistant to President — Logistics

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: TYPE OF WORK

Full Time

: SALARY

$1500/month

: HOURS PER WEEK

TBD

: DATE UPDATED

Feb 24, 2026

JOB OVERVIEW

We are a fast-growing logistics group headquartered in New Jersey, USA. Our companies LDP Logistics and Gravitas International Logistics provide freight brokerage, ocean forwarding, and customs brokerage services across the United States and international trade corridors. We operate with teams in New Jersey, Pakistan, and India.
We hold federal licenses including FMCSA broker authority, FMC ocean transportation intermediary, and CBP customs broker licenses. We are scaling aggressively and leverage AI-powered workflows to punch well above our weight class. If you want to grow with a company that moves fast, rewards ownership, and uses cutting-edge tools, this is for you.

Role Overview

We are looking for a sharp, organized, and proactive Executive Assistant to support the President directly across multiple business entities. This is not a data-entry role. You will be the operational right hand—managing communications, coordinating across teams in the US, Pakistan, and India, handling research, preparing documents, and keeping everything running on time. You will work closely with AI tools (including Claude, ChatGPT, and custom AI workflows) as part of your daily toolkit.

Key Responsibilities
Executive & Calendar Management
• Manage and optimize a complex calendar across multiple time zones (US, Pakistan, India, UAE)
• Screen, prioritize, and draft responses for email across multiple inboxes
• Prepare agendas, briefs, and follow-up action items for meetings
• Coordinate travel arrangements and itineraries
Operations & Project Coordination
• Track deliverables and deadlines across logistics and tech projects
• Coordinate between US-based leadership, Karachi-based operations team, and India-based sales team
• Maintain and update SOPs, playbooks, org charts, and internal documentation
• Manage CRM entries, carrier and client data, and pipeline tracking
Research, Documents & Communications
• Conduct market research, competitive intelligence, and prospect research
• Draft professional emails, proposals, pitch decks, and client-facing documents
• Prepare presentations and reports for investor meetings and business development
• Monitor industry news and flag relevant opportunities or risks
AI & Technology Integration
• Use AI tools (Claude, ChatGPT) daily for research, drafting, data analysis, and workflow automation
• Help manage and populate Claude Projects with relevant company information
• Assist in building and maintaining automated workflows and SOPs
• Proactively suggest process improvements using available technology

Requirements
Must-Have
• 3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator
• Excellent written and spoken English (C1/C2 level minimum)
• Highly organized with strong attention to detail and ability to manage competing priorities
• Available to work US Eastern Time hours (9 AM – 6 PM EST, with flexibility)
• Proficient in Google Workspace, Microsoft Office, and project management tools (Asana, Notion, or similar)
• Comfortable with AI tools — willingness to learn and use Claude/ChatGPT daily is non-negotiable
• Strong communication skills — you can represent the company professionally in written correspondence
• Self-starter who takes initiative without waiting to be told what to do
Nice-to-Have (Will Set You Apart)
• Experience in logistics, freight brokerage, supply chain, or international trade
• Familiarity with CRM systems (HubSpot, Salesforce, or industry-specific tools)
• Experience with bookkeeping or basic financial reporting
• Background supporting C-suite or multi-entity business owners
• Knowledge of US customs or regulatory processes
• Experience with AI prompt engineering or workflow automation

Compensation & Benefits
Salary
$800 – $1,500 USD/month (based on experience)
Schedule
Full-time, US Eastern hours (Mon–Fri)
Location
100% Remote
Paid Leave
Vacation, holidays, and sick days included
Growth
Performance-based raises + expanded responsibilities
Tools Provided
Access to premium AI tools, software licenses, and training
Culture
Small team, big ambition. Direct access to the President daily.

How to Apply

To apply, please send the following:
1. Your updated resume/CV
2. A brief cover letter (3–5 sentences) explaining why you are the right fit for this role
3. Your available start date
4. Answer this question in 2–3 sentences: "Describe a time you used technology or a tool to solve a problem faster than doing it manually."

SKILL REQUIREMENT

Project Management Email Management Executive Assistance

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Executive Assistant to President — Logistics

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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