Real Estate Administrative & Client Success Assistant (Remote)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$4-$5/hr

: HOURS PER WEEK

40

: DATE UPDATED

Feb 27, 2026

JOB OVERVIEW

This role is designed to support a top-producing, mission-driven real estate business based in Austin, TX. You’ll act as the backbone of operations — managing contract-to-close details, coordinating vendors, updating clients, and supporting listing prep — while also helping to grow the business through marketing and event coordination.

You’ll work directly with Jay Jay Tolentino (Realtor, Speaker, Coach) and gain inside access to a dynamic, purpose-based brand that blends real estate, education, and personal development.

Key Responsibilities (Approx. 60% of the Role):

Contract-to-Close Operations & Client Servicing

Handle contract-to-close (CTC) communication with buyers, sellers, lenders, and title companies
Send weekly updates to clients with showing feedback, internet traffic, and MLS reports
Follow up with vendors (photographers, inspectors, stagers, cleaners)
Manage Trello board, checklist tasks, and key dates (option period, appraisal, etc.)
Draft amendments and complete listing paperwork as needed
Coordinate key drops, lockboxes, sign installs, and home readiness details
Support agent with phone calls to clients when needed
Additional Responsibilities (Approx. 40% of the Role):

Marketing, Events & Content Coordination

Assist with flyers, email campaigns, and Just Listed/Sold templates
Support marketing for client events, community partnerships, and vendor collaborations
Help organize social media clips (e.g. from Opus Clips, Zoom, Fathom)
Maintain CRM tagging systems and ensure contacts are added to appropriate SmartPlans
Qualities We’re Looking For:

Strong written and spoken English
MUST HAVE AT LEAST 1 YEAR CTC (Contract-To-Close) EXPERIENCE!
Highly organized and proactive communicator
Tech-savvy (Google Suite, Trello, Zoom, KW Command, Canva, Opus Clips, Fathom)
Emotionally intelligent: can work with someone who is ADHD/neurodiverse
Willing to watch training videos and absorb brand style
Loves improvement, growth, and ownership of tasks
Bonus if you’re into real estate, coaching, or creative marketing!
Details:

Remote option (Ex. considering Philippines-based)
Flexible with US Central Time overlap (ideally 4–8 hours/day)
Pay depending on experience and results
While 60% of this role focuses on contract-to-close operations and 40% supports marketing and contact management, the overarching 100% may be the most important long term — even though it won’t take up the most time on paper. I’m looking for someone who can begin to understand how all the pieces fit together: from listing launch protocols, to client communication systems, to marketing follow-through. This assistant will play a quiet but crucial role in helping me document and improve operations, build a training manual from our existing video library, and gradually help systematize the business. You don’t need to be an ops expert (although preferred) — but if you’re the kind of person who enjoys improving workflows and seeing the big picture, you’ll be set up to grow with the business and become an invaluable part of the team.

SKILL REQUIREMENT

Real Estate Transaction Coordinating Executive Assistance

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0011
Controller Execution Time ( Jobseekers / Job )	0.0187
Total Execution Time	0.0213

GET DATA

No GET data exists

MEMORY USAGE

1,503,760 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Real-Estate-Administrative-Client-Success-Assistant-Remote-1586556

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0102 seconds) (Hide)

0.0021	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1586556 LIMIT 1
0.0006	SELECT * FROM `employers` WHERE `employer_id` = 852442 LIMIT 1
0.0010	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1586556 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-21',ej.date_added) duration_days, DATEDIFF('2026-04-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-21',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1586556'
0.0007	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1586556
0.0016	UPDATE employer_jobs SET hit_counts = '*Feb-23-2026=2Feb-24-2026=276Feb-25-2026=15Feb-26-2026=9Feb-27-2026=157Feb-28-2026=26Mar-01-2026=13Mar-02-2026=27Mar-03-2026=9Mar-04-2026=2Mar-05-2026=9Mar-06-2026=3Mar-07-2026=1Mar-08-2026=4Mar-09-2026=2Mar-10-2026=3Mar-11-2026=4Mar-12-2026=1Mar-13-2026=3Mar-14-2026=1Mar-16-2026=1Mar-17-2026=1Mar-18-2026=1Mar-19-2026=2Mar-23-2026=3Mar-24-2026=4Mar-25-2026=2Mar-26-2026=4Mar-27-2026=2Mar-29-2026=1Mar-30-2026=3Mar-31-2026=1Apr-02-2026=1Apr-03-2026=3Apr-04-2026=2Apr-06-2026=1Apr-08-2026=2Apr-09-2026=3Apr-10-2026=3Apr-12-2026=1Apr-15-2026=2Apr-17-2026=1**Apr-21-2026=1' WHERE job_id= '1586556'
0.0007	`UPDATE employer_jobs SET monthly_hits = '*Feb-2026=485Mar-2026=107**Apr-2026=20' WHERE job_id= '1586556'`
0.0011	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1586556' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1586556
0.0008	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '852442' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776760802
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Real-Estate-Administrative-Client-Success-Assistant-Remote-1586556
csrf-token	56971021caee1ac081b7ce8fc1743eaf

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.103
HTTP_DNT

Real Estate Administrative & Client Success Assistant (Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?