Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

TBD

: HOURS PER WEEK

TBD

: DATE UPDATED

Feb 18, 2026

JOB OVERVIEW

Skills play a vital role in a workforce but We believe that hiring character over skill is the basic foundation for building a smart, efficient, passionate, driven, and impactful workforce.

AT MERIDIAN, WE FOCUS ON PEOPLE OVER PROFITS

Overview

Role Summary:

The Executive Assistant provides high-reliability administrative and operational support to the CEO and CCO. This role is responsible for managing calendars, communications, logistics, and follow-through to ensure executive time and priorities are protected and executed effectively.

Key Responsibilities

Daily Responsibilities
Calendar Management & Meeting Coordination
- Schedule, update, and coordinate meetings, appointments, and events
- Manage scheduling conflicts and ensure calendars are accurate and up to date

Inbox Triage & Communication Support

- Monitor, organize, and prioritize executive inboxes
- Flag time-sensitive or high-priority messages
- Draft responses or prepare summaries as requested

Document Preparation & Writing

- Draft and edit emails, memos, presentations, and decks
- Prepare internal and external-facing materials as needed

Expense & Administrative Support

- Track receipts and prepare expense reports
- Maintain organized records and documentation

Travel Arrangements

- Book flights, accommodations, and ground transportation
- Prepare clear itineraries and supporting travel details

Sales Support

- Aggregate call notes and ensure timely, organized entry into HubSpot
- Draft templated or custom follow-up emails after sales calls, including links, proposals, or terms docs as needed
- Assist with procurement and security questionnaires by coordinating internal input, formatting responses, and managing submission timelines

Ad Hoc Research

- Conduct quick-turnaround research on vendors, tools, or topics
- Summarize findings clearly and concisely

Monthly / Ongoing Responsibilities

Follow-Ups & Action Item Tracking

- Track outstanding tasks and commitments
- Follow up with relevant parties to ensure timely completion

Vendor & Partner Coordination

- Manage routine communications with vendors and external partners
- Support basic coordination as requested by executives

Conference and Field Support

- Coordinate conference logistics (registration, travel, hotel, booth setup, collateral)
- Track speaking engagements, key meetings, and networking events
- Assist with post-event follow-up workflows

Required Skills

- Fluent written and spoken English
- Previous experience as an Executive Assistant or similar administrative role
- Strong proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Forms)
- Strong proficiency with Slack
- Strong proficiency with PDF editing
- Excellent organizational and time-management skills
- High attention to detail and follow-through
- Ability to work independently and manage multiple priorities
- Comfortable supporting senior executives and familiarity with handling confidential information

Nice-to-Have Skills

- Previous EA experience supporting a technology or software-focused organization
- Familiarity with best practices for remote, distributed teams
- Conversational to fluent Spanish ( NOTED REQUIRED BUT HAS A GREATER CHANCE OF BEING HIRED )
- Any familiarity with Hubspot, Linear and Zendesk

SKILL REQUIREMENT

HubSpot CRM Executive Assistance Travel Management

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Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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