Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

800

: HOURS PER WEEK

40

: DATE UPDATED

Feb 15, 2026

JOB OVERVIEW

Location: Remote (Philippines) | Hours: Full-time, US Eastern Time (8 AM – 5 PM ET and occasionally some after hours or weekend work | Compensation: $800

About Field Nine Group
Field Nine Group is a strategic communications portfolio company led by Forbes 30 Under 30 recipient Adriana Lacy. Our brands include Adriana Lacy Consulting, Influencer Journalism, Channel Nine Studio, and SaaS products Social Chime and InsightFlow Analytics. We work with major media organizations, universities, and newsrooms globally.

About the Role
We're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO directly. This role is the operational backbone of a fast-moving, one-person leadership team — you'll manage communications, coordinate projects, and keep everything running smoothly so our CEO can focus on high-level strategy, client relationships, and business development. This is a remote role based in the Philippines, working US Eastern Time hours.

Responsibilities

Email & Inbox Management
Triage and organize CEO's inbox daily — flag urgent items, archive noise, draft responses for review
Respond to routine emails on behalf of the CEO using established templates and voice guidelines
Follow up on outstanding client communications and pending deliverables

Calendar & Scheduling
Manage CEO's calendar across multiple time zones (US, UK, Europe, Asia)
Schedule and confir ---------- etings, calls, and speaking engagements
Coordinate travel logistics including flights, hotels, and ground transportation
Send meeting prep materials and agendas in advance

Project Coordination
Track client deliverables, deadlines, and project timelines across all Field Nine brands
Coordinate between the CEO, designers, and clients to keep projects moving
Manage Slack communications and route messages appropriately
Maintain organized project files and documentation in Google Drive

General Administrative Support
Prepare and format documents, proposals, and client-facing materials
Research and compile information as needed for meetings and pitches

Manage invoicing and payment follow-ups
Handle miscellaneous tasks as they arise — no two days are the same

Requirements
2+ years of experience as a virtual assistant or executive assistant supporting a founder, CEO, or senior executive
Must be available to work US Eastern Time hours (9 AM – 6 PM ET) consistently
Excellent written English — you'll be drafting emails to major media organizations and clients on behalf of the CEO
Strong organizational skills and attention to detail

Experience with Google Workspace, Slack, and common project management tools
Ability to anticipate needs and take initiative without waiting to be asked
Comfortable working independently with minimal supervision
Reliable internet connection and a quiet workspace

Nice to Have
Experience supporting clients in media, journalism, consulting, or communications
Familiarity with social media platforms and basic analytics
Experience with invoicing tools and basic bookkeeping
Previous experience working with US-based clients in a remote capacity

Why Join Field Nine
Work directly with a Forbes 30 Under 30 CEO building something meaningful in media and communications
Competitive compensation with room to grow as the company scales
Fully remote — work from anywhere in the Philippines
Be part of a small, growing team where your impact is immediate and visible
Exposure to global media organizations including BBC, The Guardian, and Harvard's Nieman Foundation

How to Apply
Send your resume and a brief cover letter (3–5 sentences) explaining why you're a great fit for this role. In your cover letter, please include your experience working US hours and an example of how you've proactively solved a problem for a previous employer.

SKILL REQUIREMENT

Personal Assistant Executive Assistance Virtual Assistant

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Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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