Executive Assistant, Real Estate + Short-Term Rental Operations

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

40

: DATE UPDATED

Feb 3, 2026

JOB OVERVIEW

Job Type: Full-Time (Remote)
Schedule: Monday to Friday (some weekend guest messaging support as needed)
Work hour: Monday to Friday 7 Hours; 11 AM - 7 PM ( 1 hour break) , Saturday 10:30 AM - 3:30 PM (5 Hours)

Job Summary
We are seeking a highly organized Executive Assistant to support our real estate investment business and short-term rental (Airbnb/VRBO) operations. This role is for someone who can manage emails, scheduling, Google Docs documentation, guest messaging, vendor coordination, pricing strategy to fill vacancies, and real estate lead follow-up.

You must be comfortable working daily in Google Workspace (Google Docs, Google Sheets, Gmail, Google Calendar).

Key Responsibilities

Executive Admin Support

Manage inbox and respond to emails professionally

Schedule calls/meetings and maintain Google Calendar

Prepare and organize documents in Google Docs

Maintain checklists, templates, and standard operating procedures (SOPs) in Google Drive

Short-Term Rental Operations (Airbnb/VRBO)

Respond to guest messages quickly and professionally

Ensure guests have a 5-star experience from booking to checkout

Coordinate cleaners, handyman, and other vendors to resolve issues fast

Track maintenance tasks and confirm completion

Create strategies to fill vacant dates by adjusting pricing and minimum stays

Identify calendar gaps and take action to increase occupancy

Real Estate Investment Support

Follow up with leads consistently (calls, texts, emails)

Communicate with sellers to gather property details and motivation

Work with wholesalers and Realtors for deal coordination and scheduling

Pull comps (comparable sales) to estimate market value and support offer pricing

Update lead pipeline and next steps in Google Sheets/CRM

Qualifications (Required)

Strong written communication (professional email and guest messaging)

Excellent organization and follow-through

Strong Google Docs skills (templates, formatting, checklists)

Comfortable with Google Calendar scheduling

Ability to multitask and meet deadlines

Customer service mindset with calm problem-solving

Preferred Qualifications

Airbnb/VRBO short-term rental experience

Real estate investing operations experience

Experience pulling comps and analyzing basic deal numbers

Familiarity with tools like PriceLabs, Hostaway, Guesty, Hospitable (a plus)

Performance Expectations

Fast response time to guests and business messages

Clean documentation in Google Docs with clear task tracking

Reduced vacancy through pricing adjustments and calendar optimization

Consistent follow-up with real estate leads until resolved

Compensation

Competitive pay based on experience

Growth opportunity as our portfolio expands

How to Apply
Please submit:

Resume

Short message describing your experience with (1) Google Docs, (2) Airbnb/VRBO operations, (3) real estate lead follow-up

Any examples of professional email writing (optional)

SKILL REQUIREMENT

Acquisition Short Term Rentals Executive Assistance

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Executive Assistant, Real Estate + Short-Term Rental Operations

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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