Executive Assistant / Operations Support (Organized, Proactive, Excellent English)

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: TYPE OF WORK

Part Time

: SALARY

$60 per week.

: HOURS PER WEEK

10

: DATE UPDATED

Jan 19, 2026

JOB OVERVIEW

I’m an entrepreneur with multiple businesses in the home services and real estate / land investing space, and I also have a busy home life. I move fast, think fast, and juggle many ideas at once. The downside is things get scattered, buried, or forgotten unless there’s someone helping organize and follow through. I’m looking for an Executive Assistant who is proactive, extremely organized, trustworthy, and comfortable bringing structure and clarity to a fast-moving environment.

What You’ll Do (Primary):
• Organize and maintain all of my Gmail inbox(S) (labels, folders, filters, triage)
• Clean up and organize files on my Macs. iPhones and Apple Macs. (Downloads, Screenshots, Notes, etc.)
• Keep Google Drive structured and easy to navigate
• Capture ideas, notes, and voice messages and organize them clearly
• Assist with scheduling, task reminders, and simple check-ins
• Help ensure priorities don’t get lost or forgotten
• Communicate through Slack (text + occasional voice)
• Provide gentle accountability and follow-through
• Maintain confidentiality, trust, and discretion at all times
Support for Home Services Business:
• Light financial visibility: pull monthly numbers from QuickBooks and enter them into a simple Pro Forma (fuel, field labor, shop supplies, misc cost, vehicle cost, etc.) to show Actual vs Budget; Quickbooks Experience a plus but definitely not required.
• Assist with emails and basic admin as needed
Support for Real Estate and Land Investing Business:
• Proactively identify missing due diligence items related to parcels
• Make research/coordination calls to county, zoning, utilities, etc. (as my assistant)
• Gather info, record notes, and summarize findings
• Miscellaneous Tasks as Needed.

You’re a Good Fit If:
• You are extremely organized and detail-oriented
• You take initiative and don’t wait to be told what to do
• You like creating order out of chaos
• You enjoy helping high-energy people stay on track
• You communicate clearly in English (written and spoken)
• You are comfortable learning new systems and tools
• You are calm, positive, and encouraging rather than stressful
• You follow through and finish tasks consistently
• You have high moral character and can be trusted with sensitive information

Requirements:
• Excellent English (fluent) — written and spoken
• Experience with Google Workspace (Gmail, Drive, Calendar)
• Familiarity with QuickBooks (basic navigation is fine)
• Comfortable with spreadsheets (basic formulas, sorting, etc.)
• Able to work part-time with some overlap in US Central Time
• Willing to submit a video introduction (required)

Hours & Compensation:
• Part-time role
• First few weeks may require more hours for cleanup and setup
• After that, hours stabilize into a weekly/monthly rhythm
• Compensation based on skills and experience (monthly preferred)

PLEASE SEND OVER A SHORT VIDEO INTRO AND WHY YOU THINK YOU WOULD BE A GOOD FIT FOR THIS POSITION. LOOK FORWARD TO HEARING FROM YOU.

SKILL REQUIREMENT

Quickbooks Administrative Support Executive Assistance

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Executive Assistant / Operations Support (Organized, Proactive, Excellent English)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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