Executive & Personal Assistant to Entrepreneur (Remote / Long-term)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

Starting $7/h

: HOURS PER WEEK

15

: DATE UPDATED

Dec 20, 2025

JOB OVERVIEW

?? STOP AND READ BEFORE APPLYING ??
If you send me a generic AI-written cover letter, your application will be instantly deleted.
If you do not include the specific video requested below, you will be ignored.

I’m looking for a human partner, not a robot. I need a high-level Executive Assistant to manage my life, protect my time, and handle sensitive operations.

Thanks in advance :)

I am a busy entrepreneur running a growing e-commerce business. I am looking for a highly organized, trustworthy, and proactive Executive Assistant to act as my "Gatekeeper." Your goal is to handle the operational and personal details of my day so I can focus entirely on high-level strategy.

This is not just a data-entry job. I need a partner who can think critically, manage my energy, and make decisions on my behalf.

Key Responsibilities:

Financial Triage: Monitor incoming bank payments and issue/reconcile invoices accordingly. You must be comfortable with numbers and 100?curate.

Inbox Management (The Gatekeeper): Process my email inbox daily. Archive the noise, unsubscribe from spam, and create a "Daily Digest" of the few emails that actually require my response.

Calendar Defense: Manage my schedule ruthlessly. Block out time for "Deep Work," ensure meetings don't run over, and handle all scheduling links.

Travel Logistics: Plan complex travel itineraries (flights, hotels, transfers) for both business and personal trips. You must know the difference between a "cheap flight" and a "convenient flight."

Lifestyle Management: Handle personal appointments in Dubai/Portugal (booking dentists, barbers, reservations) and other ad-hoc personal tasks to save me time.

Requirements:

Excellent English: You must be fluent in spoken and written English. You will potentially be making phone calls and emails to vendors/services worldwide on my behalf.

Time Zone: Must be available to work during Dubai business hours (approx. 9:00 AM – 6:00 PM GST).

Tech Savvy: Proficient with Google Workspace (Calendar/Docs/Sheets), Slack, and comfortable learning new banking/invoicing interfaces.

Discretion: You will handle sensitive data (payments, personal schedule). High integrity is non-negotiable.

Experience: Previous experience as an EA for a CEO or Founder is preferred.

The Offer:

Role Type: Part-time to start (10–20 hours/week) with high potential to move to Full-time as trust is built.

Rate: Competitive (based on experience).

Location: Remote.

How to Apply:

Step 1: The Video
Record a short video (max 2 minutes) using Loom.
• Visual Requirement: You must be holding a Coffee Mug in your hand at the start.
• Question 1: Briefly introduce yourself and your experience level (e.g., "I've been an EA for 4 years, mostly for US real estate clients...").
• Question 2: Answer: "What is the difference between a 'cheap' flight and a 'good' flight?"
• Question 3: Answer: "Tell me about a time you fixed a disaster for a previous client."

Step 2: The Cover Letter

Apply to this job post with the Subject Line: "I am the Gatekeeper - [Your Name]"
Inside the cover letter, paste ONLY this bulleted list (fill in your details):

• Link to Loom Video: [Paste Link]
• Years of Experience as an EA: [e.g., 5 Years]
• Last Two Job Titles: [e.g., EA to CEO at TechCo, Admin Assistant at Agency]
• Top 3 Software Skills: [e.g., Google Workspace, Slack, Quickbooks]
• Link to Resume/LinkedIn: [Paste Link to PDF or Profile]

I appreciate the effort! I hope we will speak soon :)

Kind regards,
Kevin

SKILL REQUIREMENT

Administrative Management Personal Assistant Executive Assistance

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Executive & Personal Assistant to Entrepreneur (Remote / Long-term)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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