???? Virtual Executive Assistant for Multi-Company CEO (Full-Time) — Science Squad (AU-Based Private Equity Group)

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: TYPE OF WORK

Full Time

: SALARY

1000

: HOURS PER WEEK

40

: DATE UPDATED

Nov 26, 2025

JOB OVERVIEW

Work directly with the CEO across four innovative industrial & technology startups.

Science Squad is a private equity venture group that owns and operates multiple high-growth companies. We are looking for a long-term, highly reliable Virtual Executive Assistant to support the CEO and management teams across:

CREA Laboratory Technologies

ST Robotics

LogicOil

Qirk

If you are proactive, organized, excellent with communication, and love supporting leadership — this role is for you.

???? About the Role

You will act as the CEO’s right hand, helping coordinate operations, manage communication, organise schedules, support business tasks, and ensure smooth workflow across all businesses.
This is a full-time, long-term role with strong growth potential.

???? Key Responsibilities

Your daily/weekly responsibilities will include:

Email and inbox management (sorting, prioritising, drafting replies)

Calendar & scheduling management — coordinating meetings across 4 companies

Follow-ups & reminders — ensuring tasks and commitments don’t slip

Internal communication — assisting with coordination between management, sales, and operations teams

Document organisation — filing, updating, and tracking documents in Google Workspace

Light admin tasks — data entry, reports, research, creating summaries

Support on multi-company projects across Science Squad portfolio

Assist with travel plans, bookings, and logistics (as needed)

Weekly reporting to the CEO on priorities, outcomes, and next steps

???? Required Skills & Qualifications

To qualify, you must have at least 2 years of experience in:

Virtual assistance or administrative support

Email and calendar management

Professional written and spoken English

Strong organisational skills

Ability to manage multiple responsibilities at once

Reliability and consistency in meeting deadlines

? Soft Skills (What We Value Most)

We work in a fast-moving environment, so it’s important that you are:

Proactive and able to take initiative

A fast learner

Extremely organised

Able to follow instructions carefully

Strong with communication and coordination

Comfortable working with multiple teams

???? Bonus Skills (Not Required but Good to Have)

Experience supporting executives or entrepreneurs

Familiarity with Odoo, Google Workspace, or CRMs

Experience working with AU, US, or EU clients

Project coordination experience

? Work Schedule

Full-time: 40 hours/week

Monday to Friday

Must have at least 2–3 hours overlap with Australian business hours

Flexible schedule beyond this overlap

???? Salary & Benefits

We offer a competitive package based on OnlineJobs.ph 2025 market rates:

$1,000–$1,300 USD per month (depending on experience)

Long-term, stable position

13th-month bonus after probation

Performance-based salary reviews

Opportunities to grow into Operations Assistant or Project Coordinator roles across companies

???? Career Growth

As Science Squad expands, you may take on:

Executive operations management

Multi-brand coordination

Cross-company project leadership

Support roles for additional portfolio companies

???? How to Apply

Please follow the instructions carefully:

Subject Line:
???? “Virtual Executive Assistant – Science Squad”

Send the following:

Your CV/resumé

A short cover letter explaining why you are the best fit

Your OnlineJobs.ph profile link

A brief 1-minute Loom video introducing yourself (optional but preferred)

???? Screening Questions (include these in your application)

Please answer ALL of the following:

What experience do you have managing a CEO’s calendar and inbox?

What tools/apps are you most confident using?

How do you stay organised when supporting multiple stakeholders?

Describe your experience coordinating across multiple teams or businesses.

What are your expected monthly salary (in USD) and availability?

SKILL REQUIREMENT

Organization Team Leadership Executive Assistance

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???? Virtual Executive Assistant for Multi-Company CEO (Full-Time) — Science Squad (AU-Based Private Equity Group)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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