Part Time - Virtual Executive Assistant, Operations & Marketing Manager

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: TYPE OF WORK

Part Time

: SALARY

$500

: HOURS PER WEEK

20

: DATE UPDATED

Nov 19, 2025

JOB OVERVIEW

Virtual Executive Assistant, Operations & Marketing Manager

Part-Time | $500 per Month - 20 Hours per week | Monday–Friday, 8 AM – 5 PM PST
Paid Holidays | Vacation | Bonus Opportunities | Merit Increases

This is a part time position that will become full time for the right person.

Are you the kind of person who takes pride in being the backbone of an organization—keeping operations tight, finances accurate, schedules aligned, and the CEO supported at the highest level? Do people describe you as proactive, resourceful, organized, and exceptionally dependable? If so, you may be the superstar we’re looking for.
We are seeking a top-tier Virtual Executive Assistant, Operations & Accounting Manager to support a CEO managing multiple fast-growing businesses across both B2B and B2C industries.

Key Responsibilities
Executive Support & Operations
Manage the CEO’s calendar, inbox, tasks, and priorities
Oversee day-to-day operations across several companies
Build, maintain, and improve internal systems, SOPs, and workflows
Track KPIs, project progress, deadlines, and follow-ups
Coordinate with tea ---------- mbers, vendors, and contractors
Customer Service & Sales Support
Handle client communication with exceptional professionalism
Support sales funnels, CRM updates, lead follow-ups, and pipeline management
Assist with marketing campaigns, scheduling, content coordination, and customer nurturing

Accounting, Finance & Administrative Duties
Manage invoicing, billing, and payment tracking
Reconcile accounts, receipts, and expense reports
Maintain accurate financial records across multiple businesses
Assist with payroll preparation and contractor payments
Organize financial documents and ensure consistent month-end organization
Provide weekly and monthly financial summaries for the CEO
Work with CPA or external bookkeeper as needed
Ensure financial accuracy, proper categorization, and timely recordkeeping
Personnel & Team Coordination
Assign tasks to tea ---------- mbers and follow up on completion
Ensure accountability, deadlines, and quality control
Support onboarding, documentation, and team communication
Maintain a positive, supportive team environment
Technical & Organizational Mastery
Maintain meticulous document storage systems with fast access
Use project management, CRM, accounting, and productivity platforms proficiently
Assist with complex admin tasks, reports, spreadsheets, and digital tools
Stay several steps ahead—anticipating needs before being asked

What We’re Looking For
An elite performer who is:
Highly detail-oriented and obsessed with accuracy
Extremely resourceful with a strong ability to solve problems independently
Strong in customer service and sales communication
Financially literate, with experience in bookkeeping or accounting tasks
A proactive self-starter who anticipates needs and stays ahead
A system builder who organizes information logically and efficiently
A master of task execution—fast, precise, reliable
Experienced with managing people and coordinating teams
Technically skilled across CRMs, accounting tools, productivity apps, and digital platforms
Positive, professional, and pleasant—someone who uplifts a team culture
Able to retain and recall large amounts of information with strong memory systems in place

Compensation & Benefits
$50 per month
Full-time, Monday–Friday, 9 AM – 1 PM PST, or 1 PM - 4PM PST

Paid Holidays
1 Week Paid Vacation (Year 1)
2 Weeks Paid Vacation (Year 2 and beyond)
Performance Bonuses
Annual Merit Increases

Career growth within a multi-company, fast-scaling organization

How to Apply
Submit your
1.Resume
2. A brief introduction video
3) And a short explanation of why you are the perfect fit for a fast-paced Executive Assistant, Operations, and Marketing hybrid role.

We are hiring immediately for the right candidate.

SKILL REQUIREMENT

Performance Marketing Operation Management Executive Assistance

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Part Time - Virtual Executive Assistant, Operations & Marketing Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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