Executive Assistant to CEO of UK Edtech company

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: TYPE OF WORK

Full Time

: SALARY

32,0000 - 88,000 php ($550-1500)

: HOURS PER WEEK

40

: DATE UPDATED

Nov 10, 2025

JOB OVERVIEW

Executive Assistant (EA) — Work Directly With UK Startup CEO & COO
iVVi Software | Remote | Full-Time | Long-Term

Do you speak English like a native and want to work at the heart of a fast-growing UK startup making real social impact?
We’re looking for a detail-focused Executive Assistant to join our fully remote team. This isn’t just another VA job, this is a true partnership role supporting our CEO and COO in building one of the UK’s leading AI-powered learning tools for people who think differently.

About Us
iVVi Software is a UK-based remote-first tech startup on a mission: Help 1 million people with dyslexia learn to mindmap by 2030.
We’ve built mindmapping software that’s changing how people with dyslexia think, learn, and take notes, and it’s already being rolled out across UK universities via a government-backed program.
We deliver real, measurable social impact, helping students earn degrees, build confidence, and shape the future. We want to invest in someone who wants to help us do this.
What You’ll Do
You’ll work directly with the CEO and COO to remove friction from their day, act as an anchor to their goals, and keep things moving across the company. You’ll be a core member of a 6-person remote team, with one in the Philippines.
Your responsibilities will include:

- Joining daily Zoom standups with the CEO and COO
- Attending CEO’s meetings ? taking notes, tracking action items, following up
- Managing the CEO’s inbox ? summarizing emails, drafting replies
- Calendar management and scheduling
- Tracking company tasks and CEO goals via Asana
- Coordinating across internal tea ---------- mbers to remove blockers
- Maintaining and growing our internal knowledge base & documentation
- Building SOPs (with help from AI tools like ChatGPT, Gemini, Claude)
-Working alongside our team to test AI agents and workflows that increase team efficiency

What We’re Looking For
- Fluent spoken English (9/10 or better) — must sound natural and confident in Zoom calls
- Extremely detail-oriented and process-driven
- Strong coordination and project-follow-through
- Reliable, calm under pressure, and solution-focused
- Tech-curious — you’re excited to use AI and learn new tools
- Comfortable speaking with investors, customers, and tea ---------- mbers on behalf of the CEO
- Able to give suggestions and execute with discipline

If you have any background in, coding, or project management, you’ll love this role. If you’re already playing with AI tools in your personal or professional life, even better.

Experience Level
We welcome applicants from all experience levels. If you’re highly talented but less experienced, we’ll train you up.
If you’re already an experienced EA, and want to do meaningful work in a high-functioning, values-led company, you’ll thrive here.

Work Schedule
- 7:30 AM – 4:30 PM UK time (PH: ~3:30 PM – 12:30 AM), Monday–Friday
- Dinner break included
- You’ll post your daily “at desk” hours with the rest of the team
- No after-hours expectations
- Communication is in real time as if we’re in neighboring rooms.

Salary & Benefits
- $550 – $1800 USD/month depending on talent, expertise and experience.
- 13th month pay
- Paid Philippine holidays & sick leave
- Performance-based bonuses
- Internet allowance or Starlink support if needed
- Paid access to AI tools, tokens & subscriptions
- Training budget provided
- Biannual salary reviews (first 2 years), then annual

We will continue to raise your salary to match your impact, as fast as possible.

Career Growth
This is a long-term role with growth paths into:
- Project Management
- Operations Management
- Product or Process Leadership

One of our team ( in PH) have been with us 6+ years. We’re building something meaningful — and we hope you’ll build it with us long term.

Hiring Process
If you look suitable we will ask you to submit a 1-minute video
- 20-minute Zoom interview
- 1-hour second Zoom interview
- 90-day paid probation
- Then Regularization

To Apply
Click “Apply” and include:
Your CV or resume

We will then send instructions on recording a 1-minute video introduction
Looking forward to meeting you.

SKILL REQUIREMENT

Project Management AI Tools Executive Assistance

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Executive Assistant to CEO of UK Edtech company

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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