Executive Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

$360

: HOURS PER WEEK

15

: DATE UPDATED

Oct 22, 2025

JOB OVERVIEW

The Executive Assistant & Project Coordinator will provide part-time virtual support (approx. 15 hours per week) to the Executive Director and consulting team. The scope of work includes administrative coordination, project management, automation setup, and content support for ongoing consulting and leadership projects.

1. Administrative & Operations Support
• Manage calendars, meetings, and travel logistics
• Maintain organized digital folders and shared drives
• Prepare and format professional documents, presentations, and reports
• Manage email communications and follow-up tasks
• Assist with expense tracking and coordination with the bookkeeper

2. Project Management & Coordination
• Maintain project timelines and deliverables using Asana, Notion, or ClickUp
• Monitor deadlines, action items, and internal communications
• Create task lists, reminders, and progress updates for the Executive Director
• Track and report on the status of multiple active projects

3. AI & Automation Integration
• Use ChatGPT, Notion AI, or similar tools for research, drafting, and document summarization
• Help build and maintain automations using Zapier or Make (Integromat)
• Identify opportunities to streamline administrative and communication processes

4. Content & Media Support
• Assist in editing and preparing written, audio, and video content (books, articles, and training materials)
• Upload and organize digital assets for publication or internal use
• Manage social media scheduling and light content posting (LinkedIn, YouTube, etc.)
• Perform basic website updates (WordPress, Squarespace, or Wix)

5. Research & Documentation
• Conduct research on nonprofit, business, or leadership-related topics
• Summarize findings in clear and organized formats for use in reports or proposals
• Prepare background materials for meetings or presentations

Deliverables
• Weekly task reports in the project management tool
• Monthly summary of completed tasks and outstanding items
• Organized documentation system for files, meetings, and notes
• At least one process or workflow automated within the first 60 days

Tools You’ll Use
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Asana or Notion (for task management)
• ChatGPT, Notion AI, or similar tools
• Zapier / Make (for automations)
• WordPress or Squarespace (for light website edits)
• Loom or Zoom (for communication and reporting)

Working Arrangement
• 15 hours per week (flexible schedule; some overlap with U.S. Eastern Time preferred)
• Ongoing engagement with weekly check-ins and monthly progress review
• Long-term opportunity for the right candidate

As you reply to this posting, please provide your resume / CV and a 1 minute video introducing yourself and why you're interested in this role.

SKILL REQUIREMENT

Coordination Executive Assistance Virtual Assistant

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0010
Controller Execution Time ( Jobseekers / Job )	0.0155
Total Execution Time	0.0173

GET DATA

No GET data exists

MEMORY USAGE

1,505,664 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-1496667

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0085 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1496667 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 728280 LIMIT 1
0.0004	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1496667 AND `misc`.`id` IS NULL
0.0008	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-19',ej.date_added) duration_days, DATEDIFF('2026-04-19',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-19',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1496667'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1496667
0.0018	UPDATE employer_jobs SET hit_counts = '*Oct-22-2025=590Oct-23-2025=226Oct-24-2025=103Oct-25-2025=40Oct-26-2025=38Oct-27-2025=47Oct-28-2025=36Oct-29-2025=20Oct-30-2025=14Oct-31-2025=26Nov-01-2025=18Nov-02-2025=6Nov-03-2025=19Nov-04-2025=18Nov-05-2025=7Nov-06-2025=5Nov-07-2025=9Nov-08-2025=3Nov-09-2025=4Nov-10-2025=6Nov-11-2025=7Nov-12-2025=5Nov-13-2025=6Nov-15-2025=1Nov-16-2025=3Nov-17-2025=3Nov-18-2025=3Nov-19-2025=1Nov-21-2025=1Nov-23-2025=1Nov-25-2025=1Nov-26-2025=4Nov-27-2025=3Nov-29-2025=2Nov-30-2025=4Dec-01-2025=4Dec-02-2025=3Dec-04-2025=5Dec-05-2025=1Dec-06-2025=3Dec-07-2025=3Dec-08-2025=3Dec-09-2025=2Dec-10-2025=3Dec-11-2025=3Dec-12-2025=1Dec-13-2025=1Dec-15-2025=1Dec-16-2025=1Dec-17-2025=3Dec-18-2025=4Dec-19-2025=1Dec-20-2025=1Dec-21-2025=1Dec-22-2025=2Dec-23-2025=3Dec-24-2025=1Dec-25-2025=1Dec-26-2025=2Dec-30-2025=2Dec-31-2025=2Jan-01-2026=3Jan-03-2026=1Jan-04-2026=1Jan-05-2026=5Jan-07-2026=1Jan-09-2026=1Jan-10-2026=2Jan-11-2026=2Jan-13-2026=1Jan-16-2026=3Jan-17-2026=1Jan-18-2026=2Jan-19-2026=1Jan-20-2026=2Jan-21-2026=1Jan-22-2026=1Jan-24-2026=1Jan-26-2026=2Jan-27-2026=1Jan-29-2026=2Jan-30-2026=1Feb-02-2026=2Feb-03-2026=1Feb-05-2026=2Feb-06-2026=1Feb-07-2026=2Feb-10-2026=1Feb-11-2026=1Feb-13-2026=1Feb-18-2026=1Feb-21-2026=2Feb-22-2026=1Feb-26-2026=1Mar-03-2026=1Mar-04-2026=1Mar-06-2026=1Mar-09-2026=1Mar-10-2026=1Mar-16-2026=1Mar-17-2026=2Mar-19-2026=1Mar-24-2026=1Mar-26-2026=1Mar-31-2026=1Apr-01-2026=1Apr-07-2026=1Apr-09-2026=1Apr-10-2026=1Apr-15-2026=1Apr-16-2026=1Apr-18-2026=1**Apr-19-2026=1' WHERE job_id= '1496667'
0.0015	`UPDATE employer_jobs SET monthly_hits = '*Oct-2025=1140Nov-2025=140Dec-2025=57Jan-2026=35Feb-2026=16Mar-2026=12**Apr-2026=8' WHERE job_id= '1496667'`
0.0003	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1496667' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1496667
0.0003	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '728280' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0014	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776554771
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-1496667
csrf-token	3b7bf9aca5cdebe978632a646e88acfd

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.103
HTTP_DNT

Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?