Operations VA

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: TYPE OF WORK

Full Time

: SALARY

$700

: HOURS PER WEEK

30

: DATE UPDATED

Aug 2, 2025

JOB OVERVIEW

WHO WE ARE

We’re a fast-growing career strategy company helping high-performing professionals land better roles with guaranteed results. We're building something elite—and we’re looking for a detail-obsessed, execution-driven virtual assistant to help us run the machine behind the scenes.

WHO YOU ARE

You’re not just looking for a freelance gig. You want to grow with the company. You want to be irreplaceable. And you’re willing to prove yourself in the first 90 days to earn it.

You take vague instructions and turn them into results. You build systems where none exist. You’re proactive. You learn fast. And you don’t need to be told twice.

You’re not the type to wait around for instructions. You see what needs to be done—and you do it.

You’re organized, relentless, tech-savvy, and love being the glue that holds everything together. You're always two steps ahead. You care about the outcome. You move fast and fix things. You’re here to make life easier—for the CEO, the team, and the clients.

You’re also:

Resourceful and relentless
Comfortable juggling tools, tasks, and timelines
Hungry for long-term growth and impact
Not afraid to make decisions or take initiative
The kind of person who gets things done—even when there’s “nothing to do”

Sound like you? If so, keep reading.

RESPONSIBILITIES

You’ll wear multiple hats, but your core focus is executing and managing operations.

Execution & Admin Ops

Own Slack/GHL/email inboxes and keep comms running smooth
Send contracts, onboard clients, manage access to platforms (GHL, Slack, email, etc.)
Follow up on failed payments, send new links, and track down issues
Post social content across IG, FB, TikTok, YouTube
Edit basic videos in CapCut for short-form posting
Use ChatGPT to write, summarize, edit, or organize info fast
Build and organize internal docs, SOPs, and team task systems

Team Management

Hire and interview new VAs (we’ll give you the systems—just execute)
Train, onboard, and track performance of all VAs and support contractors
Set clear expectations and follow up with accountability
Be the daily point of contact for junior tea ---------- mbers
Spot gaps in capacity, structure, or delivery—and fix them

Proactive Ownership

Manage your own workload without handholding
Keep track of what’s pending, what’s broken, and what’s coming
Fill in the blanks—if there’s nothing assigned, you know what needs to get done
Think like an operator and act like a leader (even if you don’t have the title yet)

REQUIRED TOOLS + TECH COMFORT
You must already know, or be a fast learner in:

GoHighLevel (GHL)
Slack
Canva
CapCut
Google Drive + Docs/Sheets

Facebook, Instagram, TikTok, YouTube Shorts (posting + engagement)
ChatGPT for admin, writing, and organizing
Bonus: ClickUp, Notion, or similar task tools

YOU'LL THRIVE HERE IF

You’ve actually managed other people and know how to get results through others
You love to lead with clarity, and follow up with accountability
You naturally organize things that are messy
You don’t need constant tasks handed to you—you hunt for them
You think ahead, ask smart questions, and protect your leader’s time
You genuinely enjoy being the “go-to” operator in a business

REQUIREMENTS (NON-NEGOTIABLE)

2-3 years as a VA in an online company supporting the CEO
1–2+ years managing remote contractors or tea ---------- mbers
Strong written and spoken English
EST overlap for at least 4 hours/day
Reliable internet and computer setup
Long-term availability with room to grow into full-time role

STARTING STRUCTURE

90-day trial: Part-time (20–30 hrs/week)
If you’re a fit: Expand into full-time + operations manager
Pay raises and leadership opportunities based on results

TO APPLY (READ CAREFULLY)
Send the following:

A 2–3 minute Loom video introducing yourself. In the video, answer:
What’s one team you’ve managed—and what made you a good leader?
What would you do if you had no assigned tasks for 3 hours?
Share one example of a system or SOP you created to solve a recurring problem.
Your resume or work history
Your hourly rate and availability
Your favorite tool for staying organized (and why)

SKILL REQUIREMENT

CapCut GoHighLevel Executive Assistance

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Operations VA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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