Experienced Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

$800-1000/mo

HOURS PER WEEK

40

DATE UPDATED

May 16, 2025

JOB OVERVIEW

We are looking for a proactive and detail-oriented Executive Assistant to support our leadership team. This is a full-time remote position based in the Philippines.

This role requires working during U.S. East Coast hours (night shift in the Philippines), with consistent availability during core hours in both the morning and afternoon EST. We use HubStaff for time and activity tracking. You are expected to be online and available in Slack throughout your shift.

If you’re highly organized, responsive, punctual, and thrive in fast-paced, startup environments—this role is for you. If you’re looking for an easy or low-effort job, this is not it.

RESPONSIBILITIES

- Manage calendars, schedule meetings, and coordinate across time zones
- Support recruiting: post jobs, screen candidates, and schedule interviews
- Respond to emails and internal messages promptly and professionally
- Track deadlines and follow up to ensure timely completion
- Organize tea ---------- etings, events, and special projects
- Conduct research and handle various administrative tasks
- Help manage and monitor our social media channels
- Respond to occasional messages or inquiries on social media
- Assist with regulatory compliance and follow-up

REQUIREMENTS

- Excellent written and spoken English
- Extensive experience using AI tools like ChatGPT for writing and knowledge work
- Strong organizational and time-management skills
- Prior experience as an Executive Assistant or in a similar support role
- Proficiency with Google Workspace, Slack, and project/task management tools
- Proactive, resourceful, and trustworthy with confidential information
- Comfortable using HubStaff for time and activity tracking
- Must be available full-time during U.S. Eastern Time hours (night shift PH)
- Experience working at startups or in clinical/telehealth companies is a strong plus

APPLY HERE:
----------

VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0018
Controller Execution Time ( Jobseekers / Job )  0.0191
Total Execution Time  0.0234
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,510,304 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Experienced-Administrative-Assistant-1378829
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0118 seconds)  (Hide)
0.0009   SELECT *
                                
FROM exrates
                                WHERE rate_name 
'USD-PHP' 
0.0004   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1378829
 LIMIT 1 
0.0004   SELECT *
FROM `employers`
WHERE `employer_id` = 540403
 LIMIT 1 
0.0009   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `miscON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1378829
AND `misc`.`idIS NULL 
0.0004   SELECT e.business_namee.logoe.websitee.rebill_datee.date_added member_datehitsDATEDIFF('2026-04-18',ej.date_added) duration_daysDATEDIFF('2026-04-18',e.rebill_date) duration_rebillej.*, e.deactivate FROM employers eemployer_jobs ej WHERE e.employer_id ej.employer_id AND
                                   ((
e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR 
e.employer_id '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-18',ej.date_added) <= 14 ))
                                   AND 
e.deactivate != AND ej.deleted AND job_id '1378829' 
0.0008   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `scON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1378829 
0.0015   UPDATE employer_jobs SET hit_counts '***May-16-2025=224***May-17-2025=201***May-18-2025=108***May-19-2025=110***May-20-2025=40***May-21-2025=30***May-22-2025=26***May-23-2025=9***May-24-2025=6***May-25-2025=5***May-26-2025=7***May-27-2025=6***May-28-2025=7***May-29-2025=9***May-30-2025=1***May-31-2025=1***Jun-01-2025=1***Jun-02-2025=5***Jun-03-2025=5***Jun-04-2025=9***Jun-05-2025=5***Jun-06-2025=6***Jun-07-2025=2***Jun-08-2025=1***Jun-09-2025=3***Jun-10-2025=4***Jun-11-2025=8***Jun-12-2025=1***Jun-14-2025=3***Jun-15-2025=1***Jun-17-2025=5***Jun-18-2025=5***Jun-19-2025=4***Jun-20-2025=4***Jun-21-2025=7***Jun-23-2025=1***Jun-25-2025=1***Jun-26-2025=2***Jun-27-2025=3***Jun-28-2025=6***Jun-30-2025=4***Jul-01-2025=3***Jul-02-2025=4***Jul-03-2025=4***Jul-04-2025=3***Jul-05-2025=1***Jul-06-2025=3***Jul-07-2025=10***Jul-08-2025=5***Jul-09-2025=3***Jul-10-2025=5***Jul-11-2025=4***Jul-12-2025=2***Jul-13-2025=2***Jul-14-2025=3***Jul-15-2025=3***Jul-16-2025=3***Jul-17-2025=1***Jul-18-2025=3***Jul-19-2025=2***Jul-20-2025=3***Jul-21-2025=5***Jul-22-2025=1***Jul-23-2025=1***Jul-24-2025=3***Jul-26-2025=1***Jul-27-2025=2***Jul-28-2025=6***Jul-29-2025=4***Jul-30-2025=6***Jul-31-2025=4***Aug-01-2025=1***Aug-02-2025=3***Aug-03-2025=6***Aug-04-2025=1***Aug-05-2025=1***Aug-06-2025=2***Aug-07-2025=1***Aug-08-2025=1***Aug-09-2025=2***Aug-10-2025=1***Aug-11-2025=3***Aug-12-2025=7***Aug-13-2025=1***Aug-14-2025=1***Aug-15-2025=1***Aug-16-2025=1***Aug-17-2025=4***Aug-18-2025=1***Aug-20-2025=8***Aug-21-2025=1***Aug-23-2025=2***Aug-24-2025=2***Aug-25-2025=1***Aug-27-2025=1***Aug-28-2025=2***Aug-29-2025=1***Aug-31-2025=1***Sep-01-2025=1***Sep-02-2025=7***Sep-04-2025=1***Sep-05-2025=2***Sep-07-2025=1***Sep-08-2025=6***Sep-09-2025=5***Sep-10-2025=4***Sep-11-2025=1***Sep-13-2025=2***Sep-14-2025=1***Sep-15-2025=4***Sep-16-2025=2***Sep-17-2025=3***Sep-18-2025=1***Sep-19-2025=1***Sep-21-2025=1***Sep-22-2025=2***Sep-23-2025=1***Sep-24-2025=2***Sep-25-2025=1***Sep-26-2025=2***Sep-27-2025=1***Sep-28-2025=3***Sep-29-2025=1***Sep-30-2025=1***Oct-02-2025=1***Oct-03-2025=1***Oct-04-2025=3***Oct-05-2025=1***Oct-06-2025=3***Oct-07-2025=3***Oct-08-2025=3***Oct-09-2025=6***Oct-11-2025=5***Oct-13-2025=3***Oct-14-2025=2***Oct-15-2025=1***Oct-16-2025=2***Oct-17-2025=2***Oct-18-2025=1***Oct-19-2025=2***Oct-20-2025=2***Oct-21-2025=3***Oct-22-2025=2***Oct-23-2025=8***Oct-24-2025=2***Oct-26-2025=3***Oct-27-2025=1***Oct-28-2025=3***Oct-29-2025=4***Oct-30-2025=2***Nov-02-2025=1***Nov-03-2025=4***Nov-04-2025=1***Nov-05-2025=2***Nov-06-2025=3***Nov-07-2025=1***Nov-08-2025=1***Nov-09-2025=1***Nov-10-2025=1***Nov-11-2025=2***Nov-12-2025=3***Nov-14-2025=1***Nov-16-2025=8***Nov-17-2025=4***Nov-19-2025=1***Nov-20-2025=1***Nov-21-2025=1***Nov-22-2025=1***Nov-24-2025=1***Nov-25-2025=1***Nov-26-2025=2***Nov-27-2025=1***Nov-28-2025=1***Dec-01-2025=2***Dec-02-2025=1***Dec-03-2025=1***Dec-04-2025=1***Dec-07-2025=1***Dec-08-2025=1***Dec-09-2025=3***Dec-10-2025=1***Dec-11-2025=3***Dec-12-2025=1***Dec-14-2025=1***Dec-15-2025=1***Dec-16-2025=2***Dec-18-2025=1***Dec-19-2025=4***Dec-20-2025=1***Dec-21-2025=1***Dec-22-2025=2***Dec-23-2025=2***Dec-24-2025=1***Dec-27-2025=1***Dec-29-2025=1***Dec-31-2025=2***Jan-02-2026=1***Jan-04-2026=2***Jan-06-2026=3***Jan-07-2026=3***Jan-08-2026=3***Jan-10-2026=1***Jan-12-2026=1***Jan-16-2026=1***Jan-17-2026=1***Jan-19-2026=2***Jan-21-2026=2***Jan-22-2026=2***Jan-23-2026=1***Jan-24-2026=1***Jan-27-2026=1***Jan-28-2026=1***Jan-29-2026=1***Jan-30-2026=1***Feb-03-2026=3***Feb-05-2026=1***Feb-06-2026=1***Feb-10-2026=3***Feb-12-2026=1***Feb-16-2026=1***Feb-17-2026=5***Feb-18-2026=1***Feb-20-2026=1***Feb-21-2026=1***Feb-25-2026=1***Feb-26-2026=2***Feb-28-2026=1***Mar-02-2026=1***Mar-03-2026=1***Mar-04-2026=1***Mar-06-2026=1***Mar-10-2026=1***Mar-11-2026=1***Mar-13-2026=1***Mar-17-2026=1***Mar-18-2026=1***Mar-20-2026=1***Mar-24-2026=1***Mar-25-2026=1***Mar-27-2026=1***Mar-28-2026=4***Mar-31-2026=2***Apr-02-2026=2***Apr-04-2026=1***Apr-06-2026=1***Apr-09-2026=1***Apr-18-2026=2' WHERE job_id'1378829'  
0.0007   UPDATE employer_jobs SET monthly_hits '***May-2025=790***Jun-2025=96***Jul-2025=100***Aug-2025=57***Sep-2025=57***Oct-2025=69***Nov-2025=43***Dec-2025=35***Jan-2026=28***Feb-2026=22***Mar-2026=19***Apr-2026=7' WHERE job_id'1378829'  
0.0023   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id '' AND job_id '1378829' AND status LIKE 'sent%' ORDER BY id DESC  
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `scON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1378829 
0.0026   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '540403'
AND `date_added` >= '2022-06-08' 
0.0003   select from teasers 
0.0002   SELECT FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)