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TYPE OF WORK
Full Time
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SALARY
$640-$1,200/month
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HOURS PER WEEK
40
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DATE UPDATED
May 5, 2026
We are seeking a highly organized, detail-oriented, and process-driven Executive Operations VA to support our real estate investments, short-term rentals (Airbnb), and marketing agency.
This is not just an admin role—we need someone with excellent communication skills who understands the basics of sales and marketing psychology to handle
You will balance the visionary owner’s creative strengths by bringing structure, organization, and efficiency to daily operations—while communicating persuasively and empathetically with leads, partners, and clients.
Key Responsibilities:
?????
Manage
Draft
Prioritize and follow up on leads, tasks, and appointments without missing deadlines.
???? Real Estate Lead Research & Outreach (Niluma REI)
Research properties on Zillow, Realtor,
Call, text, and
Track lead data in Google Sheets and CRM, ensuring all follow-ups are organized.
???? Short-Term Rental (Airbnb) Operations (Hudson Stays)
Manage Airbnb guest messages and check-ins with excellent customer service sensitivity.
Coordinate with cleaners, maintenance, and guests using WhatsApp and Google Sheets.
???? Marketing & Client Support (Niluma Media)
Assist with client meeting scheduling, follow-ups, and light CRM updates (GoHighLevel preferred).
Communicate with potential leads or clients—understanding their needs, addressing concerns with a problem-solving mindset.
????????? Hiring Support
Post job ads, screen applicants, and schedule interviews.
Assist in hiring and onboarding future tea
Must-Have Skills & Experience:
? Left-Brained Thinker: Analytical, organized, thrives on checklists and structure.
? Detail-Oriented: You notice small details, catch mistakes, and ensure every task is completed properly.
? Strong Communication: Fluent spoken and written English, with professional yet emotionally intelligent
? Sales/Marketing Awareness: You understand the psychology behind communication, can read people, adapt your tone, and know how to persuade or build rapport (even if you’re not a “salesperson”).
? Confident Making Calls: Comfortable calling agents, homeowners, vendors, or guests.
? Self-Starter & Tech-Savvy: You figure things out independently, research solutions, and learn new tools quickly.
????Platform Experience Required (All 3 Businesses):
General/Marketing: Google Suite, Asana (or similar), Salck, GoHighLevel (preferred), Canva (basic understanding)
Real Estate: Zillow,
Short-Term Rentals: Airbnb, Guesty for Hosts
Bonus Skills (Nice to Have, Not Required):
Zapier / Automation Tools (Setting up simple workflows).
GoHighLevel CRM – Lead Follow-ups, Pipelines.
Experience in Property Management or Real Estate Admin.
???? Compensation:
$4-7 per hour (based on experience)
Full-Time (40 hours per week)
???? HOW TO APPLY:
1. Include "Detail-Oriented EA – Real Estate/Airbnb/Marketing" in your subject line.
2. Attach your resume.
3. In your message, share an example of a time when you balanced multiple priorities across different businesses + another example of a time you used communication skills to win over a difficult lead, client, or situation.
4. Mention any relevant platform experience (Airbnb, Zillow, GoHighLevel, etc.).
