Any
Competitive by skill+experience
25
Mar 12, 2026
Job Posting: Executive Coordinator & Admin Systems EA (Part-/Full-Time, Remote – Philippines)
About Us: We’re a U.S.-based mission-driven team supporting community microbusinesses, food halls, and startup incubators. As we scale, we need an experienced Executive Coordinator/EA to help our leadership stay focused—by managing communication flows, documentation, and weekly execution support.
Position Overview
We’re hiring a Full-Time Executive Coordinator & Admin Systems EA (remote, Philippines-based) to join our core team. This role supports our leadership through
Who You Are
- Based in the Philippines with stable weekday availability during U.S. CST hours
- A proactive problem-solver with excellent written communication
- 3+ years experience in executive support, operations, or admin systems
- Proficient in Microsoft 365 (Teams, SharePoint, OneNote, Word, Excel)
- Comfortable working across multiple orgs and initiatives without losing focus
- Systems thinker who thrives on turning chaos into checklists and clarity
Tools & Systems
- Microsoft 365: Teams, OneDrive, Outlook, OneNote, Excel, Word
- SharePoint (document management)
- Zoho One (CRM, Books, Campaigns)
- Loop, RingCentral, DocuSign, Rentec Direct, Square, QuickBooks (as needed)
Responsibilities
- Triage incoming communications
- Draft professional follow-up messages and standard replies for leadership review
- Track tasks across departments and prepare weekly status updates
- Assist with team follow-ups: confirming deliverables, coordinating replies
- Maintain document libraries, SOPs, and editable templates
- Conduct light research or summary tasks to support ongoing workflows
- Create quick summaries, worksheets, or checklists from existing content
What We Offer
- Salary: $700–900/month (~PHP?38k–50k), depending on experience
- Bonuses: $50 for each successful 30-day milestone during onboarding
- Growth: Raise eligibility to $1000+/month after 6–12 months based on performance
- Workstyle: High-trust, remote-first team with meaningful work and room to grow
To Apply
- Submit your up-to-date resume
- Share a 2–3 minute video introducing yourself, your strengths, and what excites you about this role
- Complete this short written task:“Describe your workflow for triaging a busy
We’re looking for someone who thrives on clarity, communication, and systems. If you’re detail-driven and want to play a meaningful role supporting innovative community work, we’d love to hear from you.