Executive Coordinator & Admin Systems EA (Part-/Full-Time, Remote – Philippines)

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TYPE OF WORK

Any

SALARY

Competitive by skill+experience

HOURS PER WEEK

25

DATE UPDATED

Mar 12, 2026

JOB OVERVIEW

Job Posting: Executive Coordinator & Admin Systems EA (Part-/Full-Time, Remote – Philippines)

About Us: We’re a U.S.-based mission-driven team supporting community microbusinesses, food halls, and startup incubators. As we scale, we need an experienced Executive Coordinator/EA to help our leadership stay focused—by managing communication flows, documentation, and weekly execution support.

Position Overview

We’re hiring a Full-Time Executive Coordinator & Admin Systems EA (remote, Philippines-based) to join our core team. This role supports our leadership through email triage, to-do management, and admin process coordination across multiple initiatives. The ideal candidate is someone who loves documentation, systems, follow-up, and clarity.

Who You Are

- Based in the Philippines with stable weekday availability during U.S. CST hours

- A proactive problem-solver with excellent written communication

- 3+ years experience in executive support, operations, or admin systems

- Proficient in Microsoft 365 (Teams, SharePoint, OneNote, Word, Excel)

- Comfortable working across multiple orgs and initiatives without losing focus

- Systems thinker who thrives on turning chaos into checklists and clarity

Tools & Systems

- Microsoft 365: Teams, OneDrive, Outlook, OneNote, Excel, Word

- SharePoint (document management)

- Zoho One (CRM, Books, Campaigns)

- Loop, RingCentral, DocuSign, Rentec Direct, Square, QuickBooks (as needed)

Responsibilities

- Triage incoming communications (emails, Teams, chats) and summarize for review

- Draft professional follow-up messages and standard replies for leadership review

- Track tasks across departments and prepare weekly status updates

- Assist with team follow-ups: confirming deliverables, coordinating replies

- Maintain document libraries, SOPs, and editable templates

- Conduct light research or summary tasks to support ongoing workflows

- Create quick summaries, worksheets, or checklists from existing content

What We Offer

- Salary: $700–900/month (~PHP?38k–50k), depending on experience

- Bonuses: $50 for each successful 30-day milestone during onboarding

- Growth: Raise eligibility to $1000+/month after 6–12 months based on performance

- Workstyle: High-trust, remote-first team with meaningful work and room to grow

To Apply

- Submit your up-to-date resume

- Share a 2–3 minute video introducing yourself, your strengths, and what excites you about this role

- Complete this short written task:“Describe your workflow for triaging a busy email inbox and preparing a Monday morning priority summary for an executive managing three different projects.”

We’re looking for someone who thrives on clarity, communication, and systems. If you’re detail-driven and want to play a meaningful role supporting innovative community work, we’d love to hear from you.

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