irtual Finance & Data Assistant (Healthcare)

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: TYPE OF WORK

Part Time

: SALARY

$800

: HOURS PER WEEK

15

: DATE UPDATED

Nov 27, 2025

JOB OVERVIEW

Virtual Finance & Data Assistant (Healthcare)

Part-Time | Remote | Flexible Hours

Inner Balance Health is expanding, and we are seeking a highly organised and detail-driven Virtual Finance & Data Assistant to help oversee our clinic’s financial reporting, KPI tracking, and business performance analytics.

We are a fast-growing physiotherapy & Pilates clinic in Darwin, Australia - and this role will directly support the owner with data accuracy, financial organisation, and insights that guide weekly and monthly business decisions.

Role Overview
You will be responsible for maintaining, analysing, and presenting financial and operational data in a clean, accurate, and easy-to-understand format. Your work will help us track clinic performance, explain expenses, and support strategic growth.

This role is perfect for someone who is:
Highly analytical
Strong with numbers
Detail-oriented
Finance-savvy
Excellent with data organisation
Comfortable working with healthcare/business metrics
Reliable, proactive, and able to work independently

Key Responsibilities
Financial Analysis & Reporting
Review the clinic’s Profit & Loss statements each month
Organise and categorise the P&L into clear, understandable sections
Provide a simple monthly explanation of financial performance
Organise and maintain the Balance Sheet, with simple summaries
Build and update a Rolling Break-Even Analysis (weekly/monthly)
Prepare a monthly Expenses Summary, categorised and visualised
Maintain a monthly Income Trend Report, broken down by service type (Physio, Pilates, Massage, EP, etc.)
Identify trends, inconsistencies, or red flags in financial data
KPI Tracking & Business Metrics
Track weekly and monthly clinic KPIs
Compare current performance to past periods and targets
Provide insights that support decision-making
Assist in creating dashboards or visual reports
Data Accuracy & Quality Control
Cross-check data between Cliniko / Xero / ---------- nce (if needed)
Identify and correct data discrepancies
Maintain clean, organised spreadsheets and financial files
Payroll

Skills & Experience
Experience in bookkeeping, accounting, or financial assistance
Strong Excel/Google Sheets skills (pivot tables, simple formulas, charts)
Ability to analyse data and communicate it clearly
Excellent organisational and documentation skills
Healthcare or service-based business experience is a bonus
Experience with Xero is an advantage but not essential

Personal Qualities
High attention to detail
Strong English communication (written)
Honest, reliable, and proactive
Able to meet deadlines consistently
Comfortable working autonomously

Hours & Commitment
Part-time virtual role
10–15 hours per week
**Hours may increase with business growth

Tools You May Use
Google Sheets
Xero
Cliniko
---------- nce
Data tracking dashboards

How to Apply
Please send us the following to be considered:
A short introduction about you and your experience in a loom video.
Examples of past financial/data work (optional)
Your weekly availability
Your hourly rate

SKILL REQUIREMENT

Accounts Reconciliations Financial Accounting Accounting Management

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irtual Finance & Data Assistant (Healthcare)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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