grow my socials and be my personal assistant

VIRTUAL ASSISTANT – REAL ESTATE | MARKETING, SOCIAL MEDIA & EXECUTIVE SUPPORT

Part-Time to Full-Time | Long-Term Position

I am a busy, established Realtor in Minnesota looking for an exceptional Virtual Assistant who can become an integral part of my business.

This is NOT a basic data-entry VA position.

I am looking for someone highly organized, tech-savvy, creative, proactive, and able to take ownership of projects without constant direction.

The right person will help me organize my business, strengthen my marketing, improve client relationships, generate new business, and eventually help manage real estate transactions from start to finish.

The position will begin part-time with the potential to grow into a long-term, full-time position as you demonstrate your abilities and become an important part of the team.

WHO I AM LOOKING FOR

You may be the right person for this position if you:

Are a true self-starter who sees what needs to be done and does it.
Do not need to be micromanaged.
Have superior marketing and social media skills.
Are creative and can come up with ideas rather than simply waiting for instructions.
Can create, improve, and document systems and workflows.
Are extremely organized and detail-oriented.
Have excellent written English and communication skills.
Are trustworthy, honest, and understand the importance of complete confidentiality.
Are professional, kind, positive, and enjoy building relationships.
Take pride in providing exceptional customer service.
Can work independently while keeping me informed.
Are highly tech-savvy and learn new software quickly.
Are comfortable learning and using AI tools.
Can manage multiple projects and deadlines.
Take ownership of your work and follow through.
Treat both my business and personal information with professionalism and respect.
MARKETING & SOCIAL MEDIA – A MAJOR PART OF THIS POSITION

I am looking for someone who is very strong in marketing.

You will be responsible for helping build and maintain my online presence, including:

Creating and posting content daily across social media platforms.
Managing Facebook, Instagram, LinkedIn and other relevant platforms.
Engaging with followers, clients, past clients, and potential clients.
Responding to comments and messages.
Creating creative and engaging real estate content.
Repurposing content across multiple platforms.
Creating graphics, reels, videos, and other marketing materials.
Scheduling social media posts.
Monitoring engagement and identifying what content is performing well.
Creating and managing neighborhood/farming marketing campaigns.
Designing postcards and direct-mail campaigns.
Helping grow my Google presence and online reputation.
Researching new marketing opportunities and trends.

EMAIL, NEWSLETTER & CONTENT MARKETING

You will help me stay consistently connected with my database by:

Creating and sending a monthly client connection-style newsletter.
Writing and formatting client emails.
Creating email campaigns and follow-up sequences.
Writing blog posts.
Researching topics relevant to homeowners, buyers, sellers, and the local real estate market.
Repurposing blog and newsletter content into social media posts.
Developing creative ways to stay in front of past clients and potential clients.
WEBSITE

I am looking for someone who can help build, maintain, and improve my website.

Responsibilities may include:

Website creation and organization.
Updating website content.
Adding blog posts and new pages.
Improving SEO.
Keeping information current.
Creating landing pages.
Adding lead-generation opportunities.
Monitoring website performance.
Finding ways to improve the overall user experience.

Website experience is strongly preferred.

EXECUTIVE & PERSONAL ASSISTANT RESPONSIBILITIES

I need someone who can help organize my very busy life and business.

Responsibilities will include:

Organizing and maintaining my email inbox.
Managing my calendar and appointments.
Following up on important emails.
Helping prioritize tasks.
Organizing both business and personal responsibilities.
Ordering professional photography.
Coordinating appointments and vendors.
Maintaining organized digital files.
Creating and maintaining systems.
Keeping projects moving forward without me having to constantly follow up.

I want someone who can eventually become the person I can say:

"Please take care of this."

…and know that it will actually get done.

CLIENT CARE & RELATIONSHIPS

My clients are extremely important to me. I want someone who genuinely enjoys creating a great client experience.

Responsibilities include:

Sending monthly client newsletters.
Sending canned emails and follow-up campaigns.
Creating thoughtful personal client touches throughout the year.
Maintaining relationships with past clients.
Tracking birthdays and home anniversaries.
Helping create unique and memorable client gifts.
Researching creative gift ideas.
Helping plan and coordinate client appreciation events.
Organizing holiday mailers and seasonal campaigns.
Helping create memorable closing gifts and client experiences.

Creativity is very important to me. I want someone who can say, "I have an idea!" and bring new ideas to the table.

BUSINESS DEVELOPMENT & LEAD GENERATION

You will also help me grow my business.

Responsibilities may include:

Cold calling and prospecting.
Lead generation.
Internet and market research.
Researching potential clients and opportunities.
Database follow-up.
Identifying new ways to generate leads.
Researching local businesses and networking opportunities.
Helping develop new marketing campaigns.
Finding creative ways to generate new business.
ADMINISTRATIVE SUPPORT
Track business expenses in spreadsheets.
Categorize expenses for tax purposes.
Maintain accurate business records.
Organize receipts and documentation.
Maintain databases.
Create spreadsheets and reports.
Assist with additional administrative projects as needed.
REAL ESTATE EXPERIENCE IS A PLUS

You do not need to be a licensed Realtor.

However, experience with U.S. real estate, real estate terminology, transaction coordination, CRM systems, or working with Realtors is a major advantage.

As you become familiar with my business, your responsibilities will expand into:

Real Estate Transaction Coordination
Listing Management
Buyer Coordination
Contract Management
Client Communication
Inspection and contingency tracking
Closing Coordination
Post-closing client follow-up
WHAT I EXPECT FROM YOU

I am looking for someone who wants a long-term opportunity, not just another short-term VA job.

I expect:

Excellent communication.
Reliable availability.
Consistent follow-through.
Attention to detail.
Initiative.
Honesty and integrity.
Confidentiality.
Professionalism.
The ability to meet deadlines.
The ability to work independently.
A willingness to learn.
A positive attitude.
A desire to continuously improve.

If something isn't working, I want you to tell me and suggest a better way.

If you see something that needs to be done, I want you to take initiative.

If you make a mistake, own it, communicate it, and help fix it.

SOFTWARE & TECHNOLOGY

You should be comfortable learning and working with:

Google Workspace
Gmail
Google Drive
Google Sheets
Canva
Social media platforms
CRM/database systems
Website platforms

Email marketing platforms
AI tools
Video/photo editing tools

Experience with real estate software is a plus.

You don't need to know every program listed above, but you must be comfortable with technology and willing to learn.

HOURS & GROWTH

This position will begin part-time, with the opportunity to become full-time as the business relationship develops.

I am looking for someone interested in growing with my business and taking on increasing responsibility.

The goal is to develop a long-term working relationship where you become a trusted member of my team and an essential part of my business operations.

HOW TO APPLY

Please do NOT send a generic application.

I want to know who you are and what you can do.

In your application, please answer the following:

Tell me about your previous VA or administrative experience.
What experience do you have with social media marketing?
What experience do you have with Canva, website development, blogging, email marketing, or AI tools?
Give me 3 examples of marketing ideas you would implement for a Realtor.
Tell me about a time you saw something that needed to be done and took care of it without being asked.
What systems or processes have you created or improved in a previous job?
What real estate experience do you have, if any?
What hours are you available to work?
What is your desired hourly rate?
Please provide examples or links to your marketing, social media, writing, website, or other relevant work.

IMPORTANT: Proficient in AI marketing, Avitar video, and able to show growth in analytics, with the ability to manage my socials and client care daily. Applications that appear to be generic or copied/pasted will not be considered.

I am looking for someone who wants to think, create, organize, improve, and grow with me.

If you are a highly capable VA who takes pride in your work and wants the opportunity to become an important part of a growing real estate business, I would love to hear from you.