Xero Bookkeeper & VAT Tracking Assistant (2 UK Companies)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Part Time

: SALARY

8$ - 12$ p.h.

: HOURS PER WEEK

TBD

: DATE UPDATED

Mar 31, 2026

JOB OVERVIEW

Overview:

We run a busy martial arts fitness business in the UK with two limited companies.

I’m looking for someone organised and reliable to:

keep Xero accurate and up to date
handle journals between the two companies properly
and help me stay on top of our VAT position (Flat Rate Scheme)

This is a small role, but it’s important. I’m not looking for someone I need to chase, I’m looking for someone who stays on top of things and flags issues early.

What You’ll Do
Weekly / Ongoing
Reconcile bank transactions in Xero
Reconcile Stripe / PayPal / GoCardless payouts
Match receipts using Dext
Keep both Xero accounts clean and up to date
Monthly

1. Intercompany Journals (Important)

Post journals between the two companies
Follow simple allocation rules we provide
Make sure both companies align properly

2. VAT Tracker (Key Responsibility)

Maintain a simple Google Sheet showing:
Rolling 12-month turnover
% of VAT threshold used
Monthly trend
Clearly highlight if we are getting close to the VAT threshold

???? I need to be able to glance at this and know where we are immediately

3. Monthly Summary
Send a short update:

What changed this month
Anything unusual
Any risks or actions needed (especially VAT-related)
Fortnightly (Every 2 Weeks)
15-minute video call (UK morning time)

We will review:

VAT tracker
current position vs threshold
anything that needs attention
How We Work
You stay on top of your work without needing to be chased
You communicate early if something is unclear or delayed
You attend scheduled calls on time
If something can’t be done on time, you let me know early
Requirements
2+ years hands-on Xero experience
Confident posting journal entries (not just categorising)
Understanding of UK VAT basics
Experience reconciling Stripe or similar systems
Good written and spoken English
Organised and proactive
Hours & Pay
8–10 hours per month
Long-term role
$8–$12/hour depending on experience

???? To Apply (Important)

Please record a short 1-minute video answering:

If one company pays for something that belongs to another company, how would you record it in Xero?
How would you track if a business is close to the VAT threshold?

Keep your answers simple and clear.

You can send your video via:

Loom
Google Drive (please make sure access is enabled)

Also include:

Your hourly rate
A brief example of a time you spotted a financial issue

Applications without a video will not be considered.

?? Final Note

If you are not confident with journal entries or VAT tracking, this role is probably not the right fit.

SKILL REQUIREMENT

Xero Bookkeeping Financial Analysis

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0011
Controller Execution Time ( Jobseekers / Job )	0.1041
Total Execution Time	0.1237

GET DATA

No GET data exists

MEMORY USAGE

1,501,256 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Xero-Bookkeeper-VAT-Tracking-Assistant-2-UK-Companies-1614066

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0833 seconds) (Hide)

0.0107	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0018	SELECT * FROM `employer_jobs` WHERE `job_id` = 1614066 LIMIT 1
0.0238	SELECT * FROM `employers` WHERE `employer_id` = 728765 LIMIT 1
0.0061	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1614066 AND `misc`.`id` IS NULL
0.0114	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-13',ej.date_added) duration_days, DATEDIFF('2026-04-13',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-13',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1614066'
0.0056	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1614066
0.0032	`UPDATE employer_jobs SET hit_counts = '*Mar-31-2026=830Apr-01-2026=329Apr-02-2026=121Apr-03-2026=112Apr-04-2026=55Apr-05-2026=67Apr-06-2026=77Apr-07-2026=71Apr-08-2026=37Apr-09-2026=33Apr-10-2026=41Apr-11-2026=24**Apr-13-2026=1' WHERE job_id= '1614066'`
0.0007	`UPDATE employer_jobs SET monthly_hits = '*Mar-2026=826*Apr-2026=968' WHERE job_id= '1614066'`
0.0009	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1614066' AND status LIKE 'sent%' ORDER BY id DESC`
0.0027	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1614066
0.0085	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '728765' AND `date_added` >= '2022-06-08'
0.0018	`select * from teasers`
0.0063	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776090484
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Xero-Bookkeeper-VAT-Tracking-Assistant-2-UK-Companies-1614066
csrf-token	026e3e86f0011f41977971974f39cc79

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.219
HTTP_DNT

Xero Bookkeeper & VAT Tracking Assistant (2 UK Companies)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?