Wholesale Sales Admin Assistant

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: TYPE OF WORK

Any

: SALARY

$700/month

: HOURS PER WEEK

40

: DATE UPDATED

Oct 17, 2026

JOB OVERVIEW

Wholesale Sales Admin Assistant
GoHighLevel | Project Management | China Factory Coordination | Logistics

We are a growing U.S.-based pet products company looking for a highly dependable and proactive Wholesale Sales Admin Assistant.

This is not a basic VA position. We are looking for a true jack of all trades who can handle wholesale administration, GoHighLevel, factory coordination, project management, logistics, product development support, lead generation, and whatever operational priorities need attention.

You should be the type of person who sees a problem, investigates it, follows through, and makes sure it is actually resolved — without constantly waiting to be told what to do next.

What You’ll Do
- Support day-to-day operations of our Wholesale channel
- Manage and improve GoHighLevel, including CRM organization, pipelines, workflows, automations, forms, tags, and follow-ups
- Communicate with our China factory and supply-chain team through WeChat
- Coordinate factory requirements, product-development updates, samples, documents, and follow-ups
- Help manage factory audits, required documentation, deadlines, corrective actions, and buyer/vendor portals
- Monitor shipments, production schedules, container updates, logistics documents, and important deadlines
- Maintain organized trackers for projects, audits, shipments, product development, and follow-ups
- Respond promptly to emails, internal requests, factory questions, and buyer inquiries
- Assist with wholesale administrative work, reports, spreadsheets, presentations, research, and data organization
- Generate and research leads for U.S. independent pet stores, regional retailers, distributors, and major retail chains
- Keep CRM records accurate and make sure leads and opportunities do not fall through the cracks
- Provide clear progress updates and escalate blockers before they become emergencies
- Use AI and other tools intelligently to work faster and solve problems

What We’re Looking For
You should have experience with:
- GoHighLevel — strong hands-on experience is required
- Project management and handling multiple deadlines
- Administrative and executive-assistant type responsibilities
- Product development or supplier/vendor coordination
- Logistics, shipping, purchasing, supply chain, or factory operations
- CRM management and lead generation
- Google Workspace, spreadsheets, trackers, and documentation
- Working independently in a fast-moving remote environment
Experience communicating with Chinese suppliers or using WeChat is strongly preferred.

Mandarin/Chinese knowledge is a plus, but not required. Strong written and spoken English is very important.

Schedule
This is a full-time role requiring schedule flexibility.
We need someone comfortable with a split schedule, potentially:
~1 hour during Philippine daytime for China/factory communication
~7 hours during the night shift to overlap with the U.S. team
The exact schedule can be discussed, but you must be comfortable regularly communicating across both China and U.S. working hours.

The Person We Want
We value someone who is:
Proactive. Dependable. Organized. Resourceful. Detail-oriented. Tech-savvy.

If something is due, we should not have to repeatedly ask for an update.

If you do not know something, we expect you to research, use AI, check documentation, ask the right questions, and figure out the next step.

A task is not finished just because you sent an email. We care about follow-through and results.

How to Apply
IMPORTANT: Start your application with “WECHAT” so we know you read the entire post.

Please send your application via email to:
----------
Subject: Wholesale Sales Admin Assistant Application | Your Name
Please include:
- Your resume
- A short introduction
- Your experience with GoHighLevel
- Your experience with project management, logistics, product development, factories, suppliers, or wholesale operations
- Whether you have used WeChat
- Whether you are comfortable with the split-shift requirement

If possible, include one example of a project where you had to coordinate multiple people, deadlines, documents, or suppliers and explain how you kept everything on track.

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Wholesale Sales Admin Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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