Virtual assistant | Admin | Bookkeeper

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TYPE OF WORK

Part Time

SALARY

42,100-51,500 (full time)

HOURS PER WEEK

20

DATE UPDATED

Sep 22, 2026

JOB OVERVIEW

Virtual Assistant – Roofing Company

We are a Sydney-based roofing company looking for a reliable, organised and proactive Virtual Assistant to manage the day-to-day administration of our business. This role is currently a part-time position with a view to become a full-time position.

This role would suit someone who is confident working independently, has excellent attention to detail and is comfortable managing multiple administrative and accounts-related tasks.

Key Responsibilities
Inbox and email management
Scheduling and managing jobs within Fergus, our job management system
Running and preparing reports from Fergus and Xero (including monthly P&L)
Backcosting every job
Ensuring invoices and all relevant documentation are correctly entered and maintained in Fergus and Xero
Creating and issuing contracts using HIA contract templates
Obtaining HBCF Home Building Compensation Fund insurance for upcoming projects
General administrative management
Assisting with document preparation, spreadsheets and business reporting
Maintaining accurate and organised electronic records
Position Requirements

The successful applicant should have:

Strong proficiency in Xero – this is essential
Proficiency in Microsoft Office, particularly Excel and Word
Proficient in Canva
Previous experience using Fergus is highly desirable
Excellent spoken and written English
Strong organisational and time-management skills
Excellent attention to detail
Strong communication skills
Good common sense and the ability to apply logic when solving problems
The ability to work independently and use initiative
A positive attitude towards change and new processes
The ability to identify what needs to be done and proactively remove barriers
A willingness to ask questions when clarification is required
Respect for different ideas, opinions and people

We are looking for someone who doesn't simply wait for instructions but can identify priorities, follow tasks through to completion and communicate clearly when an issue arises.

How to Apply

If you are interested in the position, please send us a short introductory video explaining why you believe you would be a good fit for the role.

Please include:

Your previous Virtual Assistant, administration and/or bookkeeping experience
Your experience with Xero
Any experience you have using Fergus or similar job-management software
Which of the position requirements you can confidently perform without training
Which areas you would require training in
Your desired hourly rate or monthly income
Your availability and preferred working hours

We are looking for someone interested in becoming a reliable, long-term member of our team and helping to manage the administration of our growing business.

SKILL REQUIREMENT
Xero Canva English Proficiency
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