Virtual Procurement Officer (High-Performance | Remote | Contractual

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TYPE OF WORK

Full Time

SALARY

18,000 PHP - 23,000 PHP

HOURS PER WEEK

40

DATE UPDATED

Sep 25, 2026

JOB OVERVIEW

ABOUT THE COMPANY
Negentropy Limited is a Hong Kong–based social marketing agency operating in the fast-paced e-commerce space. We work with performance-driven teams focused on execution, speed, and results.

We are not a “chill” company. We are a high-accountability environment where people are expected to deliver, improve, and take ownership daily.

THE ROLE:
We are hiring a detail-obsessed, highly reliable Virtual Procurement Officer who can support daily operations, ensure accuracy, and keep execution on track.

This role is for someone who:
- Takes ownership without being chased
- Communicates clearly and proactively
- Handles confidential information with integrity
- Thrives in a fast-moving, performance-based environment
If you need constant reminders, supervision, or excuses to function — this role is not for you.

KEY RESPONSIBILITIES:
- Monitor stock levels and identify purchasing needs
- Research, evaluate, and coordinate with potential vendors and suppliers
- Track purchase orders and ensure timely delivery of goods
- Update internal databases with order details (dates, vendors, quantities, pricing, and discounts)
- Conduct market research to identify pricing trends and cost-saving opportunities
- Negotiate with vendors to secure competitive and cost-effective deals
- Prepare and analyze cost and procurement reports
- Maintain accurate records of invoices, purchase orders, and contracts
- Follow up with suppliers to confirm, adjust, or resolve order concerns
- Coordinate with warehouse or internal teams to ensure items arrive in good condition

STANDARDS & WORK STYLE:
Our team operates on trust, clarity, and consistent execution. People who thrive here tend to naturally demonstrate:
- Integrity in Communication – Sharing accurate updates, even when things are not perfect
- Consistency – Showing up prepared, on time, and dependable across days—not just on good days
- Ownership Mindset – Following through on commitments and proactively closing gaps without being chased
- Structured Work Habits – Comfort with documented workflows, tracking systems, and clear visibility of work progress
- Professional Discipline – Maintaining a stable work environment and managing responsibilities with minimal oversight
- This role suits individuals who value clarity, accountability, and steady performance over time.

APPLICATION FIT:
Candidates who tend to do well in this role are those who:
- Prefer clear expectations and structured processes
- Take pride in delivering complete, accurate work
- Communicate early when challenges arise (rather than after deadlines)
- Are comfortable having their work reviewed and measured against standards
- Are comfortable working during morning or daytime shifts with consistent availability

On the other hand, this role may feel restrictive for those who:
- Prefer highly flexible or loosely defined work setups
- Work best without structured tracking or accountability systems
- Find it challenging to maintain consistency in attendance or output
- Rely on rushed, unreviewed, or templated outputs instead of careful execution
- Prefer late-night schedules or have inconsistent daytime availability

QUALIFICATIONS:
- Bachelor’s degree in Business Administration or any related field (fresh graduates are welcome)
- Experience in Purchasing, Procurement, or a similar role is an advantage
- Proficient in Google Sheets (comfortable with formulas and data handling)
- Strong English communication skills (written and verbal)
- Detail-oriented with good documentation and organizational skills
- Able to manage multiple tasks, analyze information, and resolve issues effectively
- Team-oriented with strong coordination and listening skills
- Practical, logical, and goal-driven in approach

TECHNICAL REQUIREMENTS:
- Stable internet connection (minimum 50 - 100 Mbps)
Laptop/PC with at least:
- 8GB RAM
- Intel i5 (or equivalent) or higher
- 256GB storage or higher
For Mac Users:
- 8GB unified memory or more
- Apple M1 chip or newer (or Intel i5 and above)
- 256GB SSD or more

SALARY: PHP 18,000–PHP 23,000 per month

WORK SCHEDULE & SETUP:
- Employment Type: Contractual
- Contract Term: 6 months (renewable based on performance and business needs)
- Work Setup: Remote
- 5 working days per week with 2 rest days
- 8 working hours per day with a 1-hour lunch break
- Schedule may vary depending on business needs
- Morning shift (Philippine Time)
- Must have own laptop and a reliable internet connection

If you are interested, email your application letter and resume to negentropylimitedkh at gmail with the subject title [Job position you are applying for] - Job Application (Your Full name)

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