Virtual Leasing Coordinator / Real Estate Assistant (Phone & Email Communication)

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: TYPE OF WORK

Part Time

: SALARY

$4/hour

: HOURS PER WEEK

15

: DATE UPDATED

Apr 2, 2026

JOB OVERVIEW

ABOUT THE ROLE:

We are a growing real estate business based in Chicago, USA, focused on helping clients find and secure rental properties. We are looking for a highly organized and confident Virtual Assistant to support our leasing process by communicating with listing agents, gathering property details, and coordinating showings.

This is a communication-heavy role, not just admin work. You will be speaking with real estate agents and assisting prospective tenants, so strong English communication skills (especially on the phone) are essential.

KEY RESPONSIBILITIES:

- Review incoming rental leads and match them with available listings
- Call, email, and follow up with listing agents and property managers
- Gather key information about listings, including:
- Availability dates
- Application requirements
- Fees (application, admin, pet, etc.)
- Showing instructions
- Communicate property options clearly to prospective tenants
- Schedule property showings on a shared calendar
- Maintain accurate and organized records in Google Sheets or Excel
- Follow up consistently to ensure no opportunities are missed

REQUIREMENTS (MUST HAVE):

- Excellent spoken and written English
- Strong phone communication skills (confident, clear, professional)
- Experience speaking with clients, customers, or vendors
- Highly organized and detail-oriented
- Ability to follow instructions and work independently
- Reliable internet connection and quiet work environment

PREFERRED (BUT NOT REQUIRED):

- Real estate experience (leasing, property management, or similar)
- Experience with CRM systems (HubSpot, Salesforce, etc.)
- Experience working with U.S.-based clients

WORK EXPECTATIONS:

- Handle 5–15 new leads per day (increasing over time)
- Make outbound calls and send emails daily
- Provide daily updates on progress and completed tasks
- Be available during U.S. business hours (Central Time overlap preferred)

COMPENSATION:

- Competitive hourly rate (based on experience)
- Opportunity for long-term role and growth as the business scales

APPLICATION INSTRUCTIONS (IMPORTANT):

To be considered, you must complete ALL of the following:

- Include the phrase “Blue Lease” in the subject line of your application
- Attach a 1–2 minute voice recording where you:
1) Pretend you are calling a real estate agent
2) Introduce yourself
3) Ask about a rental property (availability, fees, and showing details)
4) Answer this question in your application:
- “If a listing agent does not respond to your first message, what would you do next?”

Applications that do not follow these instructions will not be considered.

WHY JOIN US:

This role has the potential to grow into a long-term position with increasing responsibility as our leasing operations expand. You will be a key part of a fast-moving real estate workflow and will gain valuable experience working in the U.S. property market.

We are looking to hire quickly. Apply today if you meet the qualifications and are ready to contribute!

SKILL REQUIREMENT

English Speaking Attention to Detail Organization

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Virtual Leasing Coordinator / Real Estate Assistant (Phone & Email Communication)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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