Virtual Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Any

SALARY

N/A

HOURS PER WEEK

TBD

DATE UPDATED

Aug 22, 2026

JOB OVERVIEW

To apply, please submit your application directly through the link provided. ----------

Industry: Interior Design and Furniture Supply
Employment Type: Part-Time, 8–12 hours per week
Work Arrangement: Fully Remote
Preferred Location: Southeast Asia
Time Zone: Hong Kong Time (UTC+8)
Schedule: Flexible, aside from pre-scheduled meetings

About the Role
We are seeking a detail-oriented and highly organized Virtual Executive Assistant to support a Hong Kong-based interior designer and furniture supplier.

This role goes beyond traditional administrative support. You will act as a reliable right-hand person, helping manage spreadsheets, project documentation, files, meetings, travel arrangements, and day-to-day operations. Your support will allow the business owner to focus on creative work, clients, and business development.

The ideal candidate is proactive, dependable, and comfortable working independently. You should be able to take ownership of tasks, follow through without constant supervision, and identify what needs to be done before being asked.

Key Responsibilities
Excel and Finance Administration
Update and maintain spreadsheets for budgets, invoices, expenses, vendor payments, and other financial records.
Ensure information is accurate, properly formatted, and kept up to date.
Follow up on missing information or documentation when needed.
Specifications and Project Documentation
Draft, update, and format product specifications and project schedules using provided templates and examples.
Work with documentation covering material finishes, furniture, sanitaryware, hardware, lighting, artwork, and other interior architecture-related items.
Review documents for accuracy, consistency, formatting, and written English.
Maintain proper file naming, organization, and version control across Google Drive and Dropbox.
Meeting and Administrative Support
Attend selected client and team meetings when required.
Prepare clear, action-oriented meeting minutes and track follow-up items.
Assist with calendar coordination and help prevent scheduling conflicts.
Monitor deadlines, outstanding tasks, and required follow-ups.
Handle general administrative and operational tasks as needed.
Travel Coordination
Occasionally assist with business or personal travel arrangements.
Research and book flights, accommodation, and transportation.
Prepare clear and practical travel itineraries.

What We Are Looking For
Advanced Excel Skills: You can create, update, organize, and format spreadsheets accurately and efficiently.
Strong Attention to Detail: You notice errors, inconsistencies, and missing information before they become problems.
Proactive and Resourceful: You take initiative, follow through, and actively seek the information needed to complete your work.
Highly Organized: You have reliable systems for managing documents, files, deadlines, and priorities.
Dependable and Responsive: You communicate promptly and provide updates without needing to be chased.
Process-Minded: You enjoy improving workflows, creating order, and identifying more efficient ways of working.
Independent: You are comfortable working remotely, managing your time, and completing tasks with minimal supervision.
Strong Written English: You can prepare clear, polished, and professional documents and correspondence.

Qualifications
Diploma or bachelor’s degree in Business Administration, Accounting, Interior Design, Architecture, or a related field.
At least 2–3 years of relevant experience in executive assistance, administration, operations, accounting support, or project coordination.
Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.
Experience using Google Drive, Dropbox, or similar document management platforms.
Experience in interior design, architecture, furniture supply, construction, or another fast-paced creative industry is preferred but not required.
Professional working proficiency in spoken and written English.
Mandarin language skills are an advantage but not required.

What We Offer
Flexible Schedule: Complete your work around your preferred schedule, provided deadlines are met and you are available for pre-scheduled meetings.
Part-Time Hours: Approximately 8–12 hours per week.
Fully Remote Work: Work from home from anywhere in Southeast Asia.
Minimal Meetings: One 30-minute weekly catch-up, plus occasional project or client meetings when required.
Independent Working Environment: No micromanagement. You will be trusted to manage your responsibilities and deliver results.
International Exposure: Work with clients, suppliers, and vendors across Hong Kong, China, Southeast Asia, Australia, New Zealand, and the United States.
Probationary Period: A one-month probationary period to ensure the arrangement is a good fit for both parties.
Competitive Compensation: Salary will be based on your skills, experience, and availability.

VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0007
Controller Execution Time ( Jobseekers / Job )  0.0430
Total Execution Time  0.0443
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,519,920 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Virtual-Executive-Assistant-1714581
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0377 seconds)  (Hide)
0.0003   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0003   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1714581
 LIMIT 1 
0.0009   SELECT *
FROM `employers`
WHERE `employer_id` = 763000
 LIMIT 1 
0.0009   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1714581
AND `misc`.`id` IS NULL 
0.0005   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-25',ej.date_added) duration_days, DATEDIFF('2026-08-25',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-25',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1714581' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1714581 
0.0009   UPDATE employer_jobs SET hit_counts = '***Aug-22-2026=3703***Aug-25-2026=1' WHERE job_id= '1714581'  
0.0008   UPDATE employer_jobs SET monthly_hits = '***Aug-2026=3701' WHERE job_id= '1714581'  
0.0009   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1714581' AND status LIKE 'sent%' ORDER BY id DESC  
0.0004   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1714581 
0.0309   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '763000'
AND `date_added` >= '2022-06-08' 
0.0005   select * from teasers 
0.0003   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)