Virtual Assistant for Legal Consulting Firm

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TYPE OF WORK

Part Time

SALARY

200-300/month

HOURS PER WEEK

TBD

DATE UPDATED

Oct 25, 2026

JOB OVERVIEW

# Virtual Assistant

**Legal Launchpad Consulting LLC | Remote | Part-Time**

## About Legal Launchpad Consulting

Legal Launchpad Consulting LLC is a legal consulting business dedicated to helping aspiring law students navigate the law school admissions process and helping entrepreneurs and small businesses protect their brands through trademark and soft intellectual property services.

We provide practical, accessible, and personalized support to help our clients move forward with confidence. We are looking for a proactive, organized, and resourceful Virtual Assistant to help streamline our operations, improve the client experience, and support the continued growth of the business.

## Position Overview

The Virtual Assistant will provide administrative, operational, marketing, and bookkeeping support to the founder of Legal Launchpad Consulting. This individual will help manage daily business activities, maintain organized systems, communicate with clients and prospective clients, and ensure that important tasks and deadlines are handled efficiently.

The ideal candidate is detail-oriented, comfortable working independently, tech-savvy, and able to anticipate needs before being asked. We are looking for someone who enjoys creating order, improving processes, and helping a growing business run smoothly.

## Key Responsibilities

### 1. Administrative and Operational Support

* Manage and organize the business inbox, including sorting emails, drafting routine responses, and flagging urgent or important messages.
* Schedule client consultations, meetings, and follow-up appointments.
* Coordinate client calls and send appointment confirmations, reminders, and follow-up communications.
* Maintain calendars, task lists, and internal workflow systems.
* Organize digital files, client records, contracts, invoices, and other business documents.
* Track outstanding client action items, payments, and follow-ups.
* Help document, organize, and improve standard operating procedures (SOPs) to streamline recurring tasks.
* Identify opportunities to automate repetitive processes and improve operational efficiency.

### 2. Client Communication and Client Experience

* Respond to routine inquiries from prospective and existing clients through email and other approved communication channels.
* Follow up with prospective clients after consultations and help manage the client onboarding process.
* Send engagement documents, intake forms, questionnaires, and other approved materials.
* Maintain an organized client pipeline and track leads, consultations, and conversions.
* Help ensure clients receive timely updates, reminders, and a professional, welcoming experience.
* Escalate substantive legal questions, requests for legal advice, and sensitive client matters to the founder.

### 3. Social Media and Marketing Support

* Assist with scheduling and publishing content across platforms such as Instagram, LinkedIn, and other relevant channels.
* Help organize content calendars and track upcoming posts, campaigns, and promotional activities.
* Draft captions, repurpose existing content, and assist with creating simple graphics or short-form video content.
* Monitor social media engagement and flag comments or messages requiring a response.
* Assist with promoting legal education resources, law school admissions coaching, trademark services, and other business offerings.
* Track basic social media analytics and prepare periodic engagement reports.
* Help maintain consistent brand messaging and a professional online presence.

### 4. Bookkeeping and Financial Administration

* Prepare and send invoices using the business's designated invoicing platform.
* Track payments received, outstanding invoices, and upcoming payment deadlines.
* Record and categorize business expenses and maintain organized financial records.
* Assist with monthly bookkeeping reconciliation and expense tracking.
* Maintain a simple revenue and expense tracker and prepare basic monthly financial summaries.
* Organize receipts and supporting documentation for tax preparation.
* Flag overdue balances, unusual transactions, and discrepancies for the founder's review.

*Note: This position provides bookkeeping and administrative support, not independent accounting, tax, or financial advisory services.*

5. General Business Support

* Assist with client intake, lead tracking, and CRM management.
* Help maintain templates, checklists, forms, and other reusable business resources.
* Support the launch and promotion of new services, digital products, and educational resources.
* Conduct basic online research and assist with special projects as needed.
* Help implement systems that support business growth and improve the overall client experience.

Qualifications

* Previous experience as a virtual assistant, administrative assistant, operations assistant, or in a similar role.
* Strong written and verbal communication skills.
* Excellent organizational skills and attention to detail.
* Ability to manage multiple tasks, prioritize deadlines, and follow through independently.
* Comfort using email, calendars, spreadsheets, and cloud-based document management systems.
* Experience with social media platforms and content scheduling.
* Familiarity with invoicing, expense tracking, and basic bookkeeping.
* Ability to handle confidential business and client information responsibly.
* A proactive mindset and willingness to suggest improvements to existing processes.
* Reliable internet access and the ability to communicate consistently during agreed-upon working hours.

Preferred Qualifications

Experience with one or more of the following is a plus:

* Canva and social media scheduling tools.
* QuickBooks, Wave, or similar bookkeeping platforms.
* Google Workspace, Microsoft Office, or project management tools.
* CRM systems, online scheduling platforms, and client intake automation.
* Law firms, legal services businesses, professional services, or coaching businesses.

## Position Details

* **Job Title:** Virtual Assistant
* **Company:** Legal Launchpad Consulting LLC
* **Work Arrangement:** Fully remote
* **Employment Type:** Part-time, with potential for additional hours as the business grows
* **Hours:** To be determined based on business needs and candidate availability
* **Compensation:** Based on experience and agreed-upon hours
* **Reports To:** Founder, Legal Launchpad Consulting LLC

What Success Looks Like

Within the first 60–90 days, the successful candidate will help:

* Establish a consistent system for managing emails, calls, client inquiries, and follow-ups.
* Keep the client pipeline, calendar, and administrative records current.
* Ensure invoices and payment records are organized and outstanding balances are flagged.
* Maintain a reliable social media posting schedule.
* Document recurring processes so routine tasks can be completed efficiently.
* Reduce the founder's time spent on administrative work and create more capacity for client services and business development.

How to Apply

Please submit your resume and a brief introduction describing your relevant experience, the administrative tools you have used, and how you would help a small business stay organized and operate efficiently.

We are especially interested in candidates who take initiative, communicate clearly, and enjoy helping a growing business build sustainable systems.

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