Virtual Assistant (Sales Operations & CRM Specialist)

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: TYPE OF WORK

Full Time

: SALARY

1000 month

: HOURS PER WEEK

40

: DATE UPDATED

Aug 29, 2026

JOB OVERVIEW

About Us

Solar Pros AZ is a rapidly growing solar sales organization dedicated to helping homeowners take control of their energy costs. We are building a world-class sales operation and are looking for a detail-oriented Virtual Assistant who thrives in a fast-paced environment and takes pride in keeping systems organized and accurate.

This role is critical to the success of our sales team. You will help ensure every lead is properly tracked, every conversation is documented, and no opportunity falls through the cracks.

Responsibilities

Enter and update leads accurately in GoHighLevel CRM
Maintain detailed lead notes after every customer interaction
Update lead dispositions based on sales activity
Listen to recorded sales calls and document important information
Follow up with closers to obtain missing notes or dispositions
Ensure CRM records remain accurate and organized at all times
Track lead progression through the sales pipeline
Identify missing information and proactively request updates
Maintain daily reporting on assigned tasks and completed work
Assist with administrative tasks as assigned
Communicate regularly with management regarding priorities and progress

Required Qualifications

Advanced experience using GoHighLevel (GHL) (Required)
Excellent English communication skills (written and verbal)
Strong attention to detail and organizational skills
Comfortable listening to sales calls and documenting key information
Ability to multitask in a fast-paced sales environment
Self-motivated with minimal supervision
Strong follow-up skills
Reliable high-speed internet connection
Quiet, professional home office
Computer capable of running multiple applications simultaneously

Technology Requirements

Candidates must have:

GoHighLevel experience
Apple ID with access to iMessage for daily team communication
Reliable computer/laptop
Stable high-speed internet
Quality headset with microphone
Webcam for meetings

What We're Looking For

We want someone who is:

Extremely organized
Detail-oriented
Proactive—not someone who waits to be told what to do
Responsive and available during working hours
Comfortable communicating with sales professionals
Able to work with urgency while maintaining accuracy
Professional, dependable, and trustworthy
Looking for a long-term opportunity with room to grow

Preferred Experience

Solar industry experience (preferred but not required)
CRM administration
Sales support
Data entry
Appointment setting support
Call auditing or quality assurance
Pipeline management

Success in This Role

The ideal candidate helps ensure:
No lead is left without notes
Every disposition is updated promptly
CRM data remains clean and accurate
Sales representatives stay accountable
Management always has accurate pipeline information

How to Apply

Please include:

Your resume
A short introduction about yourself
Your experience with GoHighLevel
Previous sales support or CRM experience
Your internet speed
Your available working hours (Arizona MST)
Confirmation that you have an Apple ID and can communicate through iMessage

SKILL REQUIREMENT

Organization

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Virtual Assistant (Sales Operations & CRM Specialist)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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