Virtual Assistant/ Procurement Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$3/hour

: HOURS PER WEEK

40

: DATE UPDATED

Apr 14, 2026

JOB OVERVIEW

Position Overview

We are seeking a highly organized, detail-oriented, and results-driven Virtual Assistant / Procurement Assistant to support our construction company in securing local, state, and municipal government contracts.

This role is not administrative-only, it is revenue-generating. The ideal candidate understands procurement pipelines, can actively identify bid opportunities, and has the ability to analyze scopes of work, prepare estimates, and submit competitive proposals.

Core Objective (What Success Looks Like)
Consistently identify and submit qualified bids weekly
Increase awarded contracts and bid win rate
Build a repeatable system for procurement tracking and submissions
Support leadership in scaling government contracting revenue

Key Responsibilities

1. Government Contracting & Bid Sourcing
Identify bid opportunities from:
State procurement portals
County and city bid boards
School systems, housing authorities, and public agencies
Monitor platforms daily (e.g., eMaryland Marketplace Advantage, ---------- , local county sites)
Maintain a pipeline tracker of all opportunities (active, submitted, awarded, lost)

2. Bid Preparation & Submission
Analyze RFPs, RFQs, IFBs, and scopes of work
Break down requirements, timelines, and compliance items
Prepare and organize:
Bid packages
Required documentation
Certifications and forms
Ensure all submissions are:
Accurate
On time
Fully compliant

3. Construction Estimating
Review plans, specs, and scope documents
Perform quantity takeoffs and cost analysis
Assist in building:
Labor estimates
Material cost breakdowns
Subcontractor pricing coordination
Work with leadership to finalize competitive pricing strategies

4. Vendor & Subcontractor Coordination
Source and communicate with subcontractors and suppliers
Request and compare quotes
Build a reliable subcontractor database
Ensure subcontractors meet compliance requirements (licenses, insurance, etc.)

5. Compliance & Documentation
Maintain up-to-date records for:
Licenses
Insurance certificates
MBE/WBE/DBE certifications (if applicable)
Ensure all bids meet government compliance standards
Track renewals and required filings

6. Administrative & CRM Support
Update CRM (Satistio or similar system) with:
Bid status
Contacts
Follow-ups
Maintain organized digital filing systems
Schedule deadlines, reminders, and follow-ups
Required Qualifications
Experience
2+ years in government contracting, procurement, or construction administration
Experience reading and responding to:
RFPs / RFQs / IFBs
Prior experience in construction estimating or project coordination strongly preferred
Technical Skills
Proficiency in:
Microsoft Excel (advanced preferred)
Google Workspace
PDF editing tools
Experience with:
Estimating software (PlanSwift, Bluebeam, or similar is a plus)
Government procurement portals ( ---------- , state/local systems)
Core Competencies
Strong analytical and problem-solving skills
High attention to detail (critical for compliance)
Ability to meet strict deadlines
Strong written communication for professional bid submissions
Self-starter with the ability to operate independently
Preferred Qualifications (High Value)
Experience with Maryland procurement systems
Familiarity with construction trades (electrical, plumbing, general contracting)
Knowledge of prevailing wage (Davis-Bacon) requirements
Experience working with MBE/WBE/DBE contracting goals
KPIs & Performance Metrics
Number of bids submitted per week/month
Bid accuracy and compliance rate
Win rate (awarded contracts)
Turnaround time on bid preparation
Pipeline growth and organization
Compensation Structure (Recommended)

To attract performance-driven talent:

Base Pay (Hourly)
Performance Incentives:
Bonus per submitted qualified bid
% incentive on awarded contracts
Work Structure
Remote (Virtual Role)
Flexible hours with strict adherence to bid deadlines
Weekly strategy and pipeline review meetings

SKILL REQUIREMENT

Costing Construction Project Manager Procurement

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0021
Controller Execution Time ( Jobseekers / Job )	0.0175
Total Execution Time	0.0204

GET DATA

No GET data exists

MEMORY USAGE

1,522,664 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Virtual-Assistant-Procurement-Assistant-1296699

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0094 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0014	SELECT * FROM `employer_jobs` WHERE `job_id` = 1296699 LIMIT 1
0.0008	SELECT * FROM `employers` WHERE `employer_id` = 463872 LIMIT 1
0.0012	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1296699 AND `misc`.`id` IS NULL
0.0004	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-22',ej.date_added) duration_days, DATEDIFF('2026-04-22',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-22',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1296699'
0.0009	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1296699
0.0010	UPDATE employer_jobs SET hit_counts = '*Jan-16-2025=1Jan-19-2025=1Feb-07-2025=364Feb-08-2025=14Feb-09-2025=9Feb-10-2025=5Feb-12-2025=3Feb-19-2025=2Feb-20-2025=2Feb-25-2025=1Feb-26-2025=1Feb-28-2025=1Mar-19-2025=177Mar-20-2025=13Mar-21-2025=3Mar-23-2025=3Mar-25-2025=3Apr-06-2025=1Apr-09-2025=1Apr-14-2025=5Apr-15-2025=1Apr-18-2025=1Jun-26-2025=1Jun-27-2025=1Jun-28-2025=2Jul-14-2025=1Jul-17-2025=2Jul-24-2025=1Jul-31-2025=1Aug-15-2025=2Aug-20-2025=1Aug-22-2025=2Sep-11-2025=1Oct-02-2025=1Oct-11-2025=1Oct-29-2025=1Nov-01-2025=1Nov-06-2025=1Nov-08-2025=1Nov-26-2025=88Nov-27-2025=119Nov-28-2025=22Nov-29-2025=11Nov-30-2025=7Dec-01-2025=5Dec-02-2025=3Dec-03-2025=1Dec-04-2025=3Dec-05-2025=4Dec-06-2025=8Dec-07-2025=6Dec-09-2025=5Dec-10-2025=3Dec-12-2025=2Dec-14-2025=2Dec-15-2025=2Dec-16-2025=6Dec-17-2025=1Dec-19-2025=2Dec-21-2025=2Dec-23-2025=2Dec-24-2025=68Dec-25-2025=110Dec-26-2025=72Dec-27-2025=16Dec-28-2025=8Dec-29-2025=18Dec-31-2025=7Jan-01-2026=3Jan-02-2026=10Jan-04-2026=4Jan-05-2026=5Jan-06-2026=5Jan-07-2026=4Jan-08-2026=3Jan-09-2026=4Jan-11-2026=3Jan-13-2026=3Jan-14-2026=4Jan-15-2026=1Jan-17-2026=1Jan-18-2026=2Jan-19-2026=4Jan-20-2026=5Jan-21-2026=2Jan-22-2026=2Jan-23-2026=3Jan-24-2026=1Jan-25-2026=1Jan-27-2026=6Jan-28-2026=1Jan-30-2026=1Feb-02-2026=2Feb-03-2026=1Feb-04-2026=6Feb-07-2026=3Feb-08-2026=2Feb-09-2026=1Feb-12-2026=1Feb-13-2026=1Feb-14-2026=1Feb-15-2026=2Feb-16-2026=1Feb-18-2026=2Feb-19-2026=2Feb-20-2026=2Feb-23-2026=1Feb-24-2026=1Feb-25-2026=1Feb-26-2026=2Mar-01-2026=1Mar-02-2026=4Mar-03-2026=1Mar-05-2026=1Mar-06-2026=1Mar-10-2026=2Mar-11-2026=1Mar-12-2026=2Mar-13-2026=1Mar-14-2026=1Mar-15-2026=1Mar-17-2026=2Mar-18-2026=2Mar-20-2026=3Mar-21-2026=1Mar-23-2026=1Mar-30-2026=1Mar-31-2026=3Apr-01-2026=1Apr-03-2026=5Apr-04-2026=1Apr-05-2026=2Apr-07-2026=6Apr-08-2026=2Apr-09-2026=2Apr-10-2026=2Apr-12-2026=1Apr-14-2026=802Apr-15-2026=102Apr-16-2026=68Apr-17-2026=22Apr-18-2026=19**Apr-22-2026=1' WHERE job_id= '1296699'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Jan-2025=2Feb-2025=402Mar-2025=199Apr-2025=9Jun-2025=4Jul-2025=5Aug-2025=5Sep-2025=1Oct-2025=3Nov-2025=250Dec-2025=356Jan-2026=78Feb-2026=32Mar-2026=29**Apr-2026=1036' WHERE job_id= '1296699'`
0.0010	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1296699' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1296699
0.0009	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '463872' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1776838069
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Virtual-Assistant-Procurement-Assistant-1296699
csrf-token	832883d576df6ba95ce309c5147406fd

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.stage.app.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.7
HTTP_DNT

Virtual Assistant/ Procurement Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?