Virtual Assistant - Marketing and Operations

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: TYPE OF WORK

Full Time

: SALARY

$6/hour

: HOURS PER WEEK

10

: DATE UPDATED

Apr 5, 2026

JOB OVERVIEW

Virtual Assistant – Marketing & Operations Support
Remote | 20–40 Hours/Month | 30-Day Paid Trial

About the Business

I am the owner of a pediatric sleep consulting business serving families with children ages 0–10. My work includes private coaching, workshops, digital resources, and educational content. The business is established, systems-driven, and growth-focused.

I am seeking a detail-oriented, proactive Virtual Assistant to support marketing execution, content publishing, research, and backend operations.

This is primarily an execution role. Strategic input is welcome within your area of expertise, but strong implementation skills are essential.

This role may expand over time based on performance, business growth, and demonstrated strengths, ideally growing into a long-term position within the company.

Position Structure
20–40 hours per month
Remote
Flexible hours
Must distribute hours across the week
Must respond within 24 business hours
Occasional (weekly or biweekly) live check-in calls required.
Begins with a 30-day paid trial period

Core Responsibilities
1. Social Media Management
Use a custom GPT provided by me to generate monthly draft content
Populate and maintain the internal social media content calendar
Review output for:
Awareness months
Important dates
Brand alignment
Errors or inconsistencies
Tag me for approval before publishing
Create branded graphics in Canva
Schedule and publish to:
Instagram

Facebook
LinkedIn
Monitor basic engagement and flag items needing response

2. Blog Management
Format and publish blog posts
Maintain blog calendar
Ensure readability and formatting accuracy
Coordinate internal linking where appropriate

3. Email Marketing
Format and schedule newsletters in Flodesk.
Ensure links, segmentation, and formatting are correct.
Prepare emails for review 48 hours before scheduled send.

4. Research & Email-Based Outreach
Research potential workshop venues and aligned partnerships
Identify podcasts and online publications
Submit podcast pitches and article submissions (email only)
Maintain an organized outreach tracking system
(No phone outreach required.)

5. Operations & Administrative Support
Assistance with various steps of Pediatrician Referral Partner workflows
Assistance with various steps of Client workflows
HoneyBook cleanup and workflow maintenance
Lead follow-up emails
Transferring client notes to Honeybook
Backend organization and database updates
Various operational tasks as needed

6. Special Projects (As Needed)
Rebranding or updating client-facing documents
Updating materials to reflect new brand standards
Assisting with acquisition-related integration tasks
Other marketing or operational projects as assigned

Required Skills
HoneyBook experience
Canva proficiency

Email marketing platform experience (Flodesk preferred)
Google Workspace
Meta Business Suite or similar scheduling tools
Strong written English
Exceptional attention to detail
Ability to follow structured systems precisely

Ideal Traits
Highly organized
Proactive and solution-oriented
Transparent with time tracking
Calm communicator
Efficient and execution-focused
Comfortable with clear performance expectations
Most work will be “planned” and routine; however, the ideal candidate will also have flexibility to pivot for unplanned needs.

This Role Is Not a Fit If
You require constant direction
You frequently miss small details
You prefer strategy over execution
You struggle with organization
You overcomplicate systems

Performance Expectations
Monthly social content scheduled by the 25th of the prior month
Blog posts formatted and ready by agreed deadlines

Emails proofed and prepared 48 hours before sending
Internal trackers updated weekly
Clear documentation of hours worked and tasks completed

Trial Period
This role begins with a 30-day paid trial period to ensure a strong mutual fit before continuing long-term.

To Apply
Please submit:
- Resume
- Brief summary of your experience with HoneyBook, Canva, and email platforms
- Your hourly rate
- Time zone you work in

SKILL REQUIREMENT

CRM Email Marketing Social Media Content Creation

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Virtual Assistant - Marketing and Operations

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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