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TYPE OF WORK
Full Time
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SALARY
$10,000–$12,000 USD/year
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HOURS PER WEEK
40
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DATE UPDATED
Jul 28, 2025
Location: Remote (Southeast Asia preferred)
Start Date: Within the next month
About the Company:
We are a growing Owner’s Representative firm working with clients in construction, architecture, and real estate projects across the U.S. Our role is to act on behalf of owners to manage project timelines, budgets, consultants, and contractors. We’re currently looking for a reliable and detail-oriented virtual assistant to join our team and help support day-to-day project coordination and business operations.
What You’ll Do: Your responsibilities will vary and evolve, but key tasks include:
Reviewing and organizing vendor invoices
Creating and maintaining project schedules and task trackers
Preparing meeting agendas, taking notes, and summarizing action items
Drafting and formatting monthly Owner’s Reports
Scheduling meetings and managing calendars
Coordinating travel and logistics
Reviewing contracts and organizing documents
Pulling and compiling relevant project files
Maintaining a logical and clean folder structure across cloud storage systems
Who You Are:
You’re organized, self-sufficient, and thrive in a fast-paced, remote-first environment. You take ownership of responsibilities, ask clarifying questions when needed, and are comfortable learning new tools.
Required Experience & Skills:
Background or familiarity with construction, architecture, or real estate
Excellent verbal and written English
Strong working knowledge of:
Microsoft Excel
Microsoft Project
Bluebeam Revu
DocuSign
Strong organizational and file management skills
Ability to work independently and proactively
Nice to Have:
Experience preparing professional reports or formatting client-facing documents
Prior experience supporting project managers or owner’s reps
Familiarity with Google Workspace, Dropbox, or other collaboration tools
