Virtual Assistant – Commercial Real Estate

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: TYPE OF WORK

Part Time

: SALARY

$7 to $10 USD per hour

: HOURS PER WEEK

20

: DATE UPDATED

Sep 16, 2026

JOB OVERVIEW

About Dinerman Group
Dinerman Group, LLC is a commercial real estate brokerage and property management firm based in Atlanta, Georgia. We manage a portfolio of shopping centers, office buildings, flex/industrial, and retail properties across Georgia totaling over 300,000 square feet. This is a long-term position working directly with the company owner.

Role Summary
We need an experienced, detail-oriented Virtual Assistant to support daily operations across leasing, property management, and marketing. You will keep listings current, track compliance documents, create marketing materials, manage our CRM, follow up on tenant leads, and handle the administrative tasks that keep the business running. This role can grow into more hours over time.
Responsibilities

Leasing & Lead Management

• Support new business through prospecting, lead generation, and pre-qualifying potential tenants and clients
• Respond to and route leasing inquiries from prospective tenants
• Follow up with proposals and contract negotiations as directed
• Assist with cold-calling and outreach activities via RingCentral
• Maintain and update CRM (Salesforce/HubSpot) with prospect and client information
• Communicate lead activity and pipeline updates to management regularly

Marketing & Listings

• Update and maintain commercial property listings on company website and third-party platforms (LoopNet, Crexi, CoStar)
• Market property listings according to the Dinerman Group marketing schedule
• Create and format marketing materials using CREOP: offering memorandums, flyers, brochures, proposals, and marketing reports
• Prepare letters of intent and information packages as directed
• Assist with property marketing and search campaigns

Property Management & Compliance

• Track and follow up on Certificates of Insurance (COI) and vendor compliance documents using TrustLayer
• Maintain HVAC agreements and COI information in Rent Manager
• Assist with tenant correspondence and notices (default notices, lease reminders)
• Process and save tenant application documents (JotForm submissions, supporting docs)

Administrative

• Manage and organize files electronically in Dropbox and Google Drive
• Update and manage tasks in ClickUp (project management platform)
• Schedule meetings and coordinate calendars
• Complete administrative tasks and reports as assigned
• Send a Start of Day report and End of Day report via email

Required Skills

• Excellent written and spoken English (you will draft emails, notices, proposals, and marketing copy)
• At least 2 years of experience as a Virtual Assistant (commercial real estate experience is a strong plus)
• Proficient in Google Workspace (Docs, Sheets, Drive) and Microsoft Office
• Experience with CRM systems (Salesforce, HubSpot, or similar)
• Experience with file management and cloud storage (Dropbox)
• Strong attention to detail for legal documents, compliance tracking, and financial data
• Ability to work independently and proactively flag issues
• Reliable internet connection and a quiet workspace

Preferred Skills

• Experience with ClickUp or similar project management platforms
• Experience with Rent Manager or other property management software
• Experience with TrustLayer or insurance/COI tracking platforms
• Familiarity with commercial real estate terminology (NNN, CAM, lease types, LOIs)
• Experience updating listings on LoopNet, Crexi, or CoStar
• Experience with CREOP or similar CRE marketing platforms
• Experience with RingCentral or similar phone/communication systems
• Experience with JotForm or similar form tools
• Comfortable with outbound calls and prospect communication

Tools You Will Use

ClickUp, Rent Manager, TrustLayer, Dropbox, Google Drive, Salesforce, HubSpot, LoopNet, Crexi, CoStar, CREOP, RingCentral, JotForm, Zoom

Schedule & Compensation

Hours: 4 hours per day, Monday through Friday (20 hours/week)
Working Hours: 8:00 AM – 12:00 PM U.S. Eastern Time
Pay: $7 – $10 USD per hour, depending on experience
Payment: Biweekly via Deel
Holidays: Philippine holidays observed

What We Offer
• Stable, long-term employment (not a gig or short-term project)
• Direct working relationship with the business owner
• Clear processes and documented workflows
• Training on our specific tools and systems
• Room to grow into more hours and responsibility over time
• 13th month pay
• Paid Philippine holidays
• Paid time off (5 days per year after 90-day probation period)
• Performance-based raises

How to Apply

Please reply with the subject line: "DG VA – [Your First Name]."
In your application, include:
1. A brief introduction about yourself and your VA experience
2. Your experience with any of the tools listed above (ClickUp, Rent Manager, TrustLayer, Salesforce, HubSpot, CREOP, RingCentral, etc.)
3. One example of a recurring task you managed for a previous client and how you kept it organized
4. Have you ever worked in commercial real estate or property management? If so, describe what you did.
5. Your expected hourly rate in USD
6. Your available working hours (Philippine time) and how much overlap you can provide with U.S. Eastern Time (8:00 AM – 12:00 PM ET)
We will not review applications that do not follow these instructions.

SKILL REQUIREMENT

CRM Administrative Support Virtual Assistant

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Virtual Assistant – Commercial Real Estate

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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