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TYPE OF WORK
Full Time
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SALARY
4.50
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HOURS PER WEEK
40
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DATE UPDATED
Mar 5, 2026
About Us:
We are a growing apartment locating team serving renters across Texas's major metros — San Antonio, Dallas-Fort Worth, Austin, and Houston. We help clients find apartments that fit their unique situations. We're looking for a reliable, detail-oriented Virtual Assistant to support our team with building a liat of apartments for our clients.
This is a legitimate, long-term position with a stable U.S. team. We're looking for someone who wants to grow with us — not a short-term gig.
What You'll Be Doing:
This is a data entry, administrative support building apartmemt lists for clients. Your core responsibilities include:
- Review incoming client information — including their desired area, budget, move-in timeline, and any credit, rental history, or background details
- Cross-reference our resources to identify and verify properties that match the client's criteria, including pricing and availability, then enter the verified communities into our list-building platform to create the client's official apartment list
- Generate a shortcode link for the completed list and deliver it to our agent.
- Monitor Slack for requests from our team to modify or update tours, reschedule appointments, or handle other needs — respond within 15–30 minutes
- Keep records organized and flag any discrepancies or questions to the team
Important — Scope of This Role:
This role does not involve advising, or making recommendations to clients. If something doesn't look right or you have a question, you bring it to us.
Who We're Looking For:
- Fluent in spoken and written English (REQUIRED — you will be making phone calls to U.S. apartment communities)
- Confident and professional on phone calls with U.S. businesses
- Detail-oriented and accurate — clients depend on the work you produce
- Able to follow a clear, repeatable process consistently without cutting corners
- Comfortable working with maps, spreadsheets, and online platforms
- Quick to learn new software
- Reliable and self-motivated — able to manage a queue of tasks efficiently
- Patient with repetitive tasks and committed to accuracy
- Responsive and flexible when last-minute changes come through
- Able to problem-solve when community websites have different booking processes
Experience with SmartApartmentData and/or GoHighLevel is a strong plus. These are core tools in our daily workflow, so candidates with hands-on experience in either platform will have a significant advantage.
Also a Plus:
- Experience supporting a US-based real estate or apartment locating team
- Background in data entry, virtual assistant, or administrative roles
- General understanding of rental screening concepts (credit, background, eviction history)
- Experience with Google Maps or route optimization tools
Response Time Expectations:
- Slack messages from our team: Respond within 5–10 minutes during your shift.
Requirements:
- Stable internet connection
- Quiet workspace suitable for phone calls
- Must be available to work Monday–Friday 9:00 AM – 5:00 PM CST.
- Must be fluent in English and comfortable making phone calls to U.S. apartment communities
Compensation:
$4.5/hr USD to start. Pay increases as your responsibilities grow. This is a long-term role with room to take on more as you prove yourself.
Training and Onboarding:
Fully paid training will be provided during your first week, including video walkthroughs of all systems, processes, tools. We'll set you up for success before you start working independently.
How to Apply:
Please include the following in your application:
1. Begin your application with the word "locator" to confirm you've read the full posting
2. A brief introduction (2–3 sentences) explaining why you're a good fit for this role
3. A link to a short voice recording (1–2 minutes) introducing yourself in English — upload to Google Drive, Loom, or share a link. This is required so we can assess your spoken English.
4. Your availability and confirmation you can work the posted schedule
5. Any experience you have with
6. Results from a DISC assessment
7. Tell us something that you took initiative on in your last role.
Skills Test (Required):
Since this role requires attention to detail, use the word APARTMENT LOCATOR as the title to confirm your interest along with why we should select you for this role.
Why Work With Us:
Long-term, stable position — not a short-term project
Pay increases as responsibilities grow
Opportunities for increased responsibility as you grow with us
Fully paid training
Supportive team environment
We value consistency and accuracy over speed — doing things right matters more than doing things fast. If you're looking for a long-term home where your work is appreciated, we'd love to hear from you.
