Virtual Assistant – Admin + GHL + Video Editing | California Hours

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Part Time

SALARY

$400/month

HOURS PER WEEK

20

DATE UPDATED

Oct 2, 2026

JOB OVERVIEW

Part-Time | 15 Hours/Week | Long-Term
I’m looking for a sharp, dependable Virtual Assistant who can help me stay on top of the day-to-day admin, marketing, and operational tasks in my business.
This is not a highly specialized role. I need someone who is organized, responsive, learns quickly, communicates clearly, and consistently follows things through to completion.
A big part of this job is simply making sure things don’t fall through the cracks.
You should also have a good eye for how things look and feel. You do not need to be a professional designer, but I want someone who can tell when a graphic, video, document, landing page, or social post looks clean and professional versus cluttered or awkward.
Main Responsibilities
You may help with:
- Managing scheduling and calendar changes
- Responding to patient messages through GHL
- Verifying insurance benefits
- Preparing patient records and information for billing
- Setting up and managing invoices
- Organizing documents and folders in Google Drive
- Tracking business stats and keeping spreadsheets updated
- Keeping track of video editors, deadlines, revisions, and completed projects
- Basic video editing and video clipping
- Finding good clips from longer videos for social media
- Posting content to social media once per day
- Creating simple graphics for Meta ads
- Creating travel cards, documents, checklists, and other admin materials
- Keeping GHL workflows and automations organized and clean
- Following up with contractors and team members to make sure tasks are completed
- Helping me organize random tasks that come up throughout the week
You may also communicate with video editors, website freelancers, ad contractors, and other team members.
For example, I may ask you to review a video and tell the editor:
“Please tighten up the first five seconds, remove this pause, make the captions easier to read, and use a different clip here.”

You don’t need to personally know how to do everything. I care more about whether you can figure things out, communicate clearly, and keep things moving.
Bonus Points
Experience with any of these is a big plus:
- GoHighLevel / GHL
- Meta / Facebook Ads
- ChatGPT and AI tools
- CapCut or other video editing software
- Canva
- Google Drive / Google Sheets
- Healthcare or chiropractic offices
Very Important: Communication & Availability
I work best with someone who is available while I am actively working.
You must be available:
Monday–Friday
9:00 AM–12:00 PM Pacific Time
I will often have you join me on a video call while you work.
I may ask you to share your screen so I can see what you are working on, give feedback in real time, and help you if you get stuck.
If you strongly dislike video calls, screen sharing, or working closely with someone during your shift, this probably will not be a good fit.
I am not looking for someone who disappears for 12 hours after I send a message. During your scheduled hours, I want us to be able to communicate quickly.
What I’m Looking For
You should have:
- Excellent written English
- Clear communication
- Strong attention to detail
- Reliable internet
- A dependable computer
- Excellent follow-through
- Good organization
- Comfort learning new software
- Good judgment
- Basic visual/design taste
- The ability to notice when something doesn’t look right
- The confidence to ask questions when something is unclear
- The initiative to solve simple problems without waiting for instructions every time
I especially value someone who can say:
“I noticed this wasn’t working, so I looked into it and here’s what I found.”
rather than waiting for me to discover the problem.
Hours & Pay
15 hours per week
Monday–Friday
9:00 AM–12:00 PM Pacific Time
$6 USD/hour
Approximately $400 USD/month
This is intended to be an ongoing, long-term position for the right person.
How to Apply
Please send me:
1. A brief introduction about yourself
2. Your current work situation and availability
3. Your experience with GHL, Meta, ChatGPT, Canva, CapCut, or similar tools
4. Your experience with administrative work
5. A short explanation of why you think you would be good at this particular role

I’m looking for someone dependable who wants to become a trusted part of the business, learn how everything works, and gradually take more and more off my plate.

How to Apply
Please send me a message on WhatsApp with a short video introduction.
In the video, please share:
- A little about yourself
- What you’re currently doing for work
- Your experience with admin work and tools like GHL, Meta, ChatGPT, Canva, or CapCut
- Why you think you could be the right fit for this role
- Your availability during 9:00 AM–12:00 PM Pacific Time, Monday–Friday
The video does not need to be polished. A simple selfie video is perfect. I mainly want to get a feel for your communication style, personality, and how you think.
Please message me on WhatsApp at: ---------- I’ll review the videos and reach out to the applicants who seem like the strongest fit.

VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0010
Controller Execution Time ( Jobseekers / Job )  0.0152
Total Execution Time  0.0180
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,506,144 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Virtual-Assistant-Admin-GHL-Video-Editing-California-Hours-1742695
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0087 seconds)  (Hide)
0.0022   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0005   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1742695
 LIMIT 1 
0.0003   SELECT *
FROM `employers`
WHERE `employer_id` = 964988
 LIMIT 1 
0.0003   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1742695
AND `misc`.`id` IS NULL 
0.0005   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-10-04',ej.date_added) duration_days, DATEDIFF('2026-10-04',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-10-04',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1742695' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1742695 
0.0017   UPDATE employer_jobs SET hit_counts = '***Oct-02-2026=865***Oct-03-2026=332***Oct-04-2026=2' WHERE job_id= '1742695'  
0.0007   UPDATE employer_jobs SET monthly_hits = '***Oct-2026=1199' WHERE job_id= '1742695'  
0.0003   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1742695' AND status LIKE 'sent%' ORDER BY id DESC  
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1742695 
0.0004   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '964988'
AND `date_added` >= '2022-06-08' 
0.0004   select * from teasers 
0.0009   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)