Virtual Assistant Accountant

LEAP HOUSING
Virtual Assistant Accountant
Remote · Part-Time (20–30 hrs/week)


ABOUT LEAP HOUSING
LEAP Housing is a Boise, Idaho, USA based 501(c)(3) nonprofit dedicated to developing and preserving affordable housing across the state. Our vision is to see communities transformed by hope, connection, and stable housing, and we pursue that vision through creative, business-minded solutions to one of the most pressing crises in our state and country.

We’re a small team, and we’re intentional about that. At LEAP, we only hire unicorns—people who are genuinely rare: sharp with numbers, warm with people, adaptable under pressure, and motivated by work that matters. Everyone on our team owns their role fully. You won’t find duplicate positions or bureaucratic layers here. What you will find is a team that shows up for each other, communicates honestly, and genuinely cares about the people sitting next to them.

If you want to be more than a cog in a machine, if you want to understand the “why” behind the work, if you want to grow professionally every year and be part of something that changes lives, you’ve found your team.

ROLE OVERVIEW
We’re hiring a Virtual Assistant Accountant to work directly with our Senior Accountant and support the financial operations of the organization. This is a part-time role: approximately 20 hours per week with the potential to grow into a full-time position as our needs expand.

Right now, our accounting function depends heavily on our Senior Accountant preparing and reviewing everything herself. That creates a bottleneck—especially around month-end close, when we’re working toward our 20th-of-the-month deadline while other time-sensitive needs keep surfacing. You’ll come in and take real ownership of key preparation tasks, giving the Senior Accountant the time back she needs for higher-level analysis and decision support.

This isn’t busywork. You’ll be preparing reports that go to management and the board, supporting our annual audit, and helping us track performance across multiple projects. You’ll also be the second set of eyes that makes our financial reporting more reliable—a critical function in a nonprofit where accuracy and trust go hand in hand.

SCHEDULE & AVAILABILITY
This is a part-time role with flexible hours, but U.S. time zone overlap is important, especially at the start.

- Approximately 20 hours per week to start, with potential to increase to 30 hours during audit season or periods of high activity
- During onboarding: approximately 75% of hours should overlap with U.S. Mountain Time business hours
- Once established: approximately 50% overlap with U.S. business hours, with the remainder flexible
- Daily communication via email or messaging is expected. You should be reachable and responsive during your overlap hours
- Weekly virtual check-in with Senior Accountant (minimum); additional daily email updates are preferred
- Month-end close typically requires heavier availability around the 15th–20th of each month and audit fieldwork in February and March —plan accordingly.

WHAT YOU'LL DO
LEAP operates across multiple QuickBooks Online (QBO) entities and a growing portfolio of housing projects. Your work will touch all of them. Tasks are structured and recurring, but this is not a purely mechanical role; you’ll be expected to think critically, flag discrepancies, and bring solutions alongside problems.

1. Month-End Close Support (Primary Responsibility)
- Prepare monthly financial statements and reports in QuickBooks Online across LEAP’s five entities, with primary activity in two entities
- Support month-end close tasks to ensure books are closed by the 20th of each month
- Aid in managing intercompany transactions across entities
- Prepare and analyze cash flow forecasts versus actuals
- Flag discrepancies early and bring Senior Accountant a clear explanation plus a suggested path forward

2. Reporting & Financial Analysis
- Prepare monthly, quarterly, and annual financial reports for management, board meetings, and external stakeholders
- Prepare quarterly budget vs. actuals analysis to track performance against organizational goals
- Support reporting requirements for government agencies, funders, and grant compliance
- Conduct financial analysis to identify trends, cost-saving opportunities, and areas of risk

3. Affordable Housing Project Support
- Assist with draw requests for affordable housing development projects, including tying out development analyst schedules to QBO and budget vs. actuals
- Maintain detailed records of draw requests, approvals, and disbursements
- Collaborate with the development analyst on construction budget tracking as the role grows

4. Audit & Compliance Support
- Aid in LEAP’s annual audit process by preparing documentation and supporting schedules for auditors
- Maintain compliance with grant awards
- Support tax filing preparation, grant reporting requirements, and other regulatory obligations

5. Budgeting & Planning Support
- Collaborate with the asset management team to refine annual budgets and monitor actuals
- Provide support in budget preparation and monitoring to ensure alignment with organizational goals

What This Role Does NOT Include
To be clear about scope:

No authority to approve banking transactions, move funds, or make final accounting decisions—you can prepare and request; Senior Accountant and leadership approve
No supervision of other tea ---------- mbers
No travel required
No external communication beyond occasional email clarifications with outside parties

WHAT WE'RE LOOKING FOR
LEAP hires unicorns. That’s not just a saying, it shapes how we think about every hire. For this role specifically, we need someone who combines technical accounting skill with genuine intellectual curiosity and the kind of initiative that doesn’t need to be prompted.

You’re a Fit If You:
- Hold a bachelor’s degree in accounting, finance, or a closely related field (required)
- Are a CPA or actively pursuing CPA certification (strongly preferred)
- Have at least 2 years of accounting experience, ideally with a U.S.-based organization—nonprofit experience is a strong plus
- Are proficient in QuickBooks Online (required) and comfortable in ---------- and Google Suite
- Have strong English communication skills, written and verbal—you’ll be working closely with the Senior Accountant and occasionally with other tea ---------- mbers and external parties
- Are naturally detail-oriented and accurate, but also able to zoom out and understand the “why” behind the numbers
- See a problem and come to your manager with a suggested solution, not just the problem itself
- Are proactive about improving processes, not just maintaining them
- Can work independently once trained and take full ownership of delegated tasks
- Are comfortable with recurring structure AND with adapting when new reporting needs arise
- Have your own reliable computer, internet, and a private, professional workspace

This Role Is NOT a Fit If You:
- Need to be told every step to take and cannot self-direct once trained
- Are resistant to process changes or organizational growth
- Have weak English communication—we are not bilingual, and clarity matters
- Take a “that’s not my job” approach—everyone at LEAP wears multiple hats and supports each other
- Are looking for a purely repetitive, check-the-box role with no critical thinking involved

TOOLS YOU'LL WORK WITH
Proficiency in QuickBooks Online is required on day one. Everything else can be learned, but comfort with modern technology and cloud-based tools is essential.

- QuickBooks Online (QBO): primary accounting platform across LEAP’s five entities (required)
- ---------- : accounts payable and payment processing
- Google Suite: Gmail, Google Drive, Google Calendar, Google Sheets (daily use)
- Banking platforms: for record review and reconciliation (view access only)
- Scribe or similar documentation tools: for building out process documentation

YOUR FIRST 90 DAYS
Onboarding takes time here—we know that, and we’re committed to setting you up to succeed. LEAP operates across multiple entities with a growing project portfolio, and understanding how it all fits together is the foundation for everything else.

- Month 1 (Days 1–30): Shadow Senior Accountant’s workflows; learn LEAP’s five QuickBooks entities and how they relate; identify the top three to five revenue sources and major expenditure categories; understand how each report serves the organization
- Month 2 (Days 31–60): Begin preparing reports with Senior Accountant reviewing; start month-end close tasks with guidance; ask questions early and often—we’d rather you ask than guess
- Month 3 (Days 61–90): Take increasing ownership of preparation tasks; Senior Accountant moves from doing to reviewing; formal 90-day performance check-in

We want you asking deep questions. If at 90 days you can tell us not just what the numbers say but why they matter, we’ll know you’re on the right track.

COMPENSATION & BENEFITS
We believe in rewarding real contribution with real compensation and in being transparent about what that looks like from day one through year five. LEAP takes care of its people, and this role is no exception.

Months 1–3 (Onboarding): $7.25/hour
After Successful Onboarding: $8.00/hour
12-Month Review: $9.00+/hour (based on performance and scope)

Raises are tied to performance, expanded responsibilities, and tenure—not just time. We want you to see exactly what you’re working toward, and we’ll build that out together in your first review.

Over the next 3 - 5 years, this individual could progress in their role with more strategically focused responsibilities at full time and at a higher compensation ranging from $34,000 USD ($2M Philippine pesos) to $45,000 USD ($2.7M Philippine pesos) annually.

Additional Benefits
- 13th Month Bonus: One additional month’s pay at year-end, honoring a meaningful Philippine tradition
- SSS & PhilHealth Allowance: $30/month to support your government contribution programs
- 14 Floating Paid Holidays per year: We observe 14 paid holidays annually, and they’re all floating—take U.S. holidays, Philippine holidays, or personal observances that matter to you. You choose.
- Regular annual raises tied to your anniversary date and performance
- Professional development funding: approved courses, certifications, and continuing education (including CPA prep support) can be submitted for approval by your supervisor—LEAP is serious about investing in your growth, evidenced by the requirement for full time employees to have 40 hours of development improvement annually.
- Clear career progression: as LEAP grows and your role expands, your title and compensation advance with it. We’ll map that out explicitly so you always know where you stand and what’s next
- Payroll: twice-monthly (hours worked 1st–15th paid on the 20th; 16th–end of month paid on the 5th)
- Path to full-time: as LEAP’s project portfolio and team grow, this role is expected to expand; the right person will grow with it

COMMUNICATION & ACCOUNTABILITY
At LEAP, we communicate directly, support each other genuinely, and hold ourselves accountable. That culture extends to this role, even across time zones.

- Daily email update during your overlap hours: what you completed, what you’re working on, any questions or blockers
- Weekly virtual check-in with Senior Accountant (video call). Once you’re established, this can shift to as-needed plus a written recap
- Direct access to Senior Accountant for questions and guidance. You’re expected to try first, but support is always available
- Monthly one-on-one to review your workload, performance, and professional growth
- Formal reviews at 6 months, and 12 months

We don’t believe in micromanagement, but we do believe in staying connected. The expectation is that once you’re trained, the Senior Accountant can trust that what she delegates gets done—accurately and on time—without having to follow up.

GROWTH AND LONG-TERM OPPORTUNITY
LEAP is growing, and this role grows with it. Right now, this is part-time and focused on core accounting support. But the trajectory is clear: as our project portfolio expands and the role proves its value, there is a realistic path to:

- Full-time employment with expanded scope
- Taking on construction budget tracking alongside our development analyst
- Supporting financial education and analysis across LEAP’s broader team
- Becoming LEAP’s in-house subject matter expert on organizational finances—the go-to person that leadership trusts for financial insight

If you’re ambitious, intellectually curious, and mission-driven, this is a role where you can genuinely build a career, not just hold a job.

To Apply, please click the following link - ----------

Here, you will be prompted to upload a resume, fill out an Experience Questionnaire and take a quick assessment. If you pass this first round, we will send you a few follow up assessments.

The last round will involve sending in a video recording of yourself answering a handful of questions, then finally a live face-to-face interview. Then we will make our final decision.

We genuinely read every application. If you’re a unicorn, we’ll find each other.

— The LEAP Housing Team