Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

50,000-60,000

: HOURS PER WEEK

8

: DATE UPDATED

Oct 23, 2026

JOB OVERVIEW

Location Requirement: Must be based in Cebu or Pangasinan and available to report to the office twice a month.

About the Role

We are looking for a highly organized, detail-oriented, and proactive Virtual Assistant to provide executive, operational, and financial support in a fast-paced international business environment. This role involves business reporting, financial monitoring, executive administration, email management, calendar coordination, and travel planning.

The ideal candidate is analytical, resourceful, tech-savvy, and eager to learn. Experience with logistics, finance, or reporting functions is an advantage.

Key Responsibilities

Operations & Reporting

Generate and analyze reports from business systems and platforms.
Monitor operational data and ensure records are complete and accurate.
Review shipment milestones, delivery dates, and related information for accuracy.
Identify discrepancies, anomalies, and missing data.
Prepare reports and provide insights to support business decision-making.
Stay updated on industry developments, market intelligence, and system enhancements.

Finance & Administrative Support

Monitor accounts receivable and overdue invoices.
Review debtor, creditor, and cash flow reports.
Assist with invoice processing and follow-up activities.
Monitor foreign exchange rates and maintain accurate records.
Support profitability, margin, and business performance reporting.
Assist in maintaining accurate client and supplier rate information.

Executive Support

Manage high-volume email inboxes across multiple business entities.
Prioritize communications and identify matters requiring urgent attention.
Draft, organize, and respond to correspondence as needed.
Maintain strict confidentiality when handling sensitive business and financial information.
Coordinate with local and international stakeholders.

Calendar, Travel & Event Management

Manage executive calendars, schedules, and appointments.
Coordinate meetings, business engagements, and special events.
Arrange domestic and international travel, accommodations, transportation, and itineraries.
Make restaurant reservations and other business-related bookings.
Set reminders for important deadlines, commitments, and events.
Attend business functions, conferences, and meetings when required.
Provide travel support for executives across Asia, Europe, and other international locations.

Process Improvement

Identify opportunities to improve workflows and administrative processes.
Recommend and implement efficiency initiatives.
Proactively seek better ways of managing tasks, information, and reporting requirements.

Qualifications

Proven experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or similar role.
Strong organizational and time management skills.
Excellent written and verbal English communication skills.
Proficiency in Microsoft Office, Google Workspace, and Excel.
Strong analytical and problem-solving abilities.
Ability to manage multiple tasks and priorities independently.
High level of discretion when handling confidential information.
Experience in logistics, freight forwarding, finance, accounting, or reporting is an advantage.
Willing to learn new systems, technologies, and business processes.
Willing to travel domestically and internationally as business needs require.
Passport holder

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Job Post	Reporter	Rank	Reason	Date

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Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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