Virtual Assistant

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TYPE OF WORK

Full Time

SALARY

PHP 30,000 - PHP 40,000

HOURS PER WEEK

40

DATE UPDATED

Aug 6, 2026

JOB OVERVIEW

APPLY TODAY!

We're looking for a reliable, detail-oriented Virtual Assistant to provide administrative support and help keep our day-to-day operations running efficiently.

In this role, you'll be responsible for managing documentation, maintaining accurate records, organizing files, coordinating administrative workflows, and supporting a variety of internal processes that keep the business running smoothly. While you may occasionally assist with customer communications, your primary focus will be on ensuring administrative tasks are completed accurately, efficiently, and on schedule.

We're seeking someone who enjoys working in a structured, process-driven environment and takes pride in producing organized, high-quality work. The ideal candidate is proactive, dependable, and highly organized, with excellent attention to detail and the ability to prioritize multiple tasks while maintaining accuracy. You should be comfortable following established procedures, identifying opportunities to improve efficiency, and taking ownership of your responsibilities with minimal supervision.

If you're someone who enjoys creating order, supporting a team behind the scenes, and contributing to a well-organized, efficient business, we'd love to hear from you!

What We're Looking For:
- Previous experience with an HVAC, field service, or trade-based company (HVAC, plumbing, electrical, property maintenance, energy installation, or a similar service business) - MUST
- Excellent written and verbal English communication skills
- Experience as a Virtual Assistant, Administrative Assistant, Operations Coordinator, or a similar administrative role
- Strong attention to detail and accuracy
- Excellent organizational, time management, and multitasking skills
- Tech-savvy and able to quickly learn new software and systems
- Experience processing warranties, permits, rebate applications, compliance documents, or other service-related paperwork

Key Responsibilities:
- Register warranties for HVAC and related equipment
- Prepare and submit rebate applications
- Organize and maintain digital records
- Support process improvements and administrative workflows
- Create, schedule, and manage social media content
- Prepare and send invoices after job completion
- Provide general administrative support and assist customers as needed

Work Schedule & Setup:
- Full-time, remote
- 8 hours per day, 5 days per week
- US timezone (night shift in PH)

How to Apply:
1. Use “VA” as your subject line
2. Submit a cover letter highlighting your relevant HVAC or service-trade experience
3. Include a link to your CV/Resume

Important:
- Applications without relevant industry experience will NOT be reviewed
- Applications without a CV/Resume will be automatically rejected

SKILL REQUIREMENT
Office and Administration Administrative Support Virtual Assistant
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