Virtual Assistant

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: TYPE OF WORK

Any

: SALARY

$3-5/hr

: HOURS PER WEEK

TBD

: DATE UPDATED

May 28, 2026

JOB OVERVIEW

Virtual Assistant / Executive Assistant for Creative Business Owner

We are looking for a reliable, organized, and proactive Virtual Assistant to support a Hawai?i-based creative business owner.

Our businesses include wedding photo/video, media production, events, and other growing projects. This role is a mix of executive assistant support, client communication, scheduling, follow-ups, and admin organization.

Main Responsibilities
Manage inboxes and respond to simple emails using templates
Flag important or complex messages with a short summary
Help manage calendar, reminders, meeting links, and daily priorities
Update Basecamp with tasks, due dates, owners, and follow-ups
Reply to wedding leads and client emails in a warm, professional tone
Help create/send proposals and follow up on forms, invoices, contracts, and questionnaires
Communicate with planners, vendors, contractors, and tea ---------- mbers
Maintain a “Waiting On” tracker so nothing gets missed
Send a short end-of-day summary of completed tasks, pending items, and decisions needed
Attend a weekly Monday tea ---------- eting at 2:00 PM Hawai?i Time
Tools

Experience with these is a plus:

Gmail / Google Workspace
Google Calendar
Basecamp
WhatsApp
Upwork
VSCO
Canva
Who We’re Looking For

You should be:

Detail-oriented
Organized
Reliable with deadlines
Strong in written English
Proactive and able to think ahead
Comfortable using templates but making messages sound personal
Good at follow-ups and keeping tasks organized

Wedding, creative business, or client service experience is a plus, but not required.

Schedule

Part-time to start, with potential to grow. Must have some working hours that overlap with Hawai?i Time.

How to Apply

Please send:

A short intro about yourself
Your VA or executive assistant experience
Tools you have used before
Your desired hourly rate
Your availability in Hawai?i Time
A short sample reply to this email:

SKILL REQUIREMENT

Communication Organization English Proficiency

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Job Post	Reporter	Rank	Reason	Date

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Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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