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TYPE OF WORK
Full Time
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SALARY
$5/hr
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HOURS PER WEEK
40
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DATE UPDATED
Jan 27, 2026
Executive Virtual Assistant (Dental Industry Experience Required) – Remote
Bilingual (English/Spanish) strongly preferred
We are seeking a highly reliable, task-oriented Executive Virtual Assistant to directly support a high-level executive in the dental industry. This role is focused on day-to-day executive support, helping manage tasks, patient communications, and operational follow-ups so the executive can move efficiently through the workday.
The ideal candidate is self-directed, organized, and able to work independently, while taking ownership of assigned responsibilities and seeing tasks through to completion.
Primary Responsibilities
-Provide daily administrative and operational support to the executive
-Manage incoming and outgoing phone calls on behalf of the executive
-Call back patients and handle scheduling requests professionally
-Perform insurance verifications and assist with insurance-related tasks
-Complete 10–20 outbound calls per day to:
***New patient lead lists
***Patients who have not returned for follow-up care
-Re-engage patients and successfully schedule appointments
-Monitor and respond to inquiries from our online chatbot and scheduling app
-Track patient messages and convert inquiries into booked appointments
-Assist with light digital marketing and social media tasks, including:
-Posting content on Instagram
-Supporting online engagement for the dental office
-Follow up with patient inquiries received after hours or on weekends, as needed
Required Qualifications
-Prior experience in a dental or medical office (required)
-Bilingual in English and Spanish (strongly preferred)
-Strong organizational and time-management skills
-Ability to work independently and manage tasks with minimal supervision
-Excellent phone etiquette and professional communication skills
-Comfortable with outbound calling and patient follow-ups
-Familiarity with scheduling systems, CRM tools, and online booking platforms
-Basic knowledge of social media platforms (Instagram preferred)
-Reliable internet connection and ability to work remotely
Work Schedule
-Standard business hours aligned with U.S. dental office operations
-Weekend availability for patient follow-ups and inquiries, as needed
Ideal Candidate Profile
This position is best suited for someone who thrives in a fast-paced, executive-support role, takes initiative, anticipates needs, and enjoys helping streamline daily operations.
