Virtual Assistant

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TYPE OF WORK

Full Time

SALARY

$600/mo

HOURS PER WEEK

30

DATE UPDATED

Jul 28, 2025

JOB OVERVIEW

Faith-Centered Estate Planning Law Firm

Hughes Law LLC is an Ohio (U.S.) - based estate planning law firm established in 2017, serving clients primarily in Clark, Champaign, Greene, Logan, and Miami Counties. We are a faith-centered practice that helps families create peace of mind through comprehensive estate planning.

Position Overview

We are seeking a dedicated, long-term Virtual Assistant to join our growing team. This is a permanent position with growth opportunities as we scale toward our goal of building a larger firm and offering digital products while maintaining incredible flexibility for family and ministry commitments.

Key Responsibilities
Digital Product Design & Marketing (40%)

Create professional marketing materials for estate planning services
Design client-facing documents and educational resources
Develop social media graphics and website content
Build email marketing campaigns and newsletters
Create presentation materials for client meetings

Data Input & Document Management (45%)

Input client information into estate planning document templates
Maintain accurate client records in our CRM system
Assist with document preparation for trusts, wills, and other legal instruments
Organize and maintain digital filing systems
Support probate administration documentation

Administrative Support (15%)

Follow up with leads to improve retention rates
Assist with Standard Operating Procedures implementation
Support general office operations and communications
Help maintain client relationship management

Required Qualifications

Essential: Strong English communication skills (written and verbal)
Essential: Proficiency in Microsoft Office Suite and Google Workspace
Essential: Experience with graphic design software (Canva, Adobe Creative Suite preferred)
Essential: Previous virtual assistant experience, preferably with legal or professional services
Essential: Reliable internet connection and professional home office setup
Limited Availability during US Eastern Time Zone business hours (overlap may be required in the beginning)

Preferred Qualifications

Experience with CRM systems and database management
Knowledge of legal document formatting and terminology
Background in marketing or content creation
Familiarity with estate planning concepts (will provide training)


What We Offer

Competitive compensation: Based on experience and qualifications
Long-term position: This is not a short-term project - we're building a lasting partnership
Growth opportunities: As we scale, there will be opportunities for increased responsibilities and compensation
Flexible schedule: While core hours are required, we value work-life balance
Faith-friendly environment: We operate with Christian values and respect personal faith
Training provided: Comprehensive onboarding in estate planning processes and our systems
Professional development: Support for skills development and career growth

Our Service Offerings (for context)

Revocable Trusts
Irrevocable Trusts
Asset Protection
Wills, Powers of Attorney, Medical Directives
Business Entity Formation
Probate Administration
Real Estate Services

Application Requirements
Please submit via OnlineJobs.ph

Cover letter explaining why you're interested in working with a faith-centered law firm
Resume highlighting relevant experience
Portfolio of design work or marketing materials you've created
References from previous clients or employers
Available hours and preferred schedule
Brief video introduction (2-3 minutes) showcasing your English communication skills

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