Virtual Administrative Assistant | Lead Gen Research

Steez Consulting is looking for a dependable, resourceful, and highly organized Virtual Administrative Assistant to support our growing company.

This is a part-time, long-term position designed for someone who wants the opportunity to grow with a company rather than simply complete short-term freelance projects.

The position will begin with a relatively light workload consisting primarily of administrative support, online research, lead and referral partner research, email management, follow-ups, CRM updates, and other recurring business tasks.

While you will need to be reasonably available and responsive during our designated working hours, this is not a full-time workload. There will often be downtime between assignments, and you are free to handle other work during those periods as long as our tasks are completed on time and communication remains responsive.

Our goal is to find the right person now and gradually increase their responsibilities, hours, and compensation as the company grows. A strong performer can eventually grow into a more important full-time administrative, executive assistant, or operations role within the company.

Starting Compensation

Starting compensation is $50 USD per week during the introductory part-time phase.

This is structured as a weekly compensation arrangement rather than a traditional hourly position because the role includes a combination of active task work and availability during working hours.

The initial workload will be limited. Compensation will be reevaluated as the employee demonstrates reliability, takes ownership of additional responsibilities, and the workload increases.

We are specifically looking for someone interested in a long-term opportunity and advancement within the company.

Schedule & Availability

You should be available during designated U.S. Eastern Time business hours Monday through Friday.

This does not mean you will be actively working during the entire availability window.

Some days may include several hours of research or administrative assignments, while other days may consist primarily of monitoring communications, completing follow-ups, or handling occasional requests.

Research and data-related assignments may require approximately 2–3 hours of focused work on certain days.

During downtime, you may work on other projects or responsibilities as long as:

* Assigned tasks are completed by their deadlines
* You remain reasonably responsive during the agreed working hours
* Emails and time-sensitive requests are handled promptly
* Communication is consistent and reliable

Specific working and availability hours will be discussed with selected applicants.

Primary Responsibilities

Your responsibilities may include:

* Conducting online research to identify potential clients, referral partners, businesses, and other opportunities
* Researching business owners and company decision-makers
* Finding accurate emails, phone numbers, websites, LinkedIn profiles, and other contact information
* Building and maintaining organized lead and referral partner lists
* Entering and updating information inside GoHighLevel
* Managing contacts, opportunities, pipelines, notes, tasks, and other CRM information
* Monitoring and organizing company emails
* Drafting or sending professional email responses
* Sending follow-up emails and messages
* Following up with clients, leads, referral partners, and other business contacts
* Keeping track of people who require additional follow-up
* Updating spreadsheets and maintaining accurate records
* Organizing Google Drive files and company documents
* Sending forms, applications, agreements, links, or other information when requested
* Assisting with appointment and calendar-related administrative tasks
* Conducting general internet and business research
* Completing recurring administrative tasks according to company procedures
* Helping ensure outstanding tasks and follow-ups do not get overlooked
* Assisting the owner with miscellaneous administrative requests
* Learning new processes and taking ownership of additional responsibilities over time

Responsibilities will expand as you become familiar with the company and demonstrate that you can handle additional work independently.

Required Experience

This is not intended to be a beginner VA position.

Training will be provided for our specific company processes, but applicants should already have experience performing virtual assistant, administrative, CRM, research, or similar support work.

Applicants should have experience with:

* GoHighLevel CRM
* Virtual assistant or administrative assistant work
* Lead generation and online data research
* Finding businesses, business owners, and company decision-makers
* Marketing or outreach support
* Finding and verifying email addresses, phone numbers, websites, and other contact information
* CRM management and data entry
* Email management/Professional email communication
* Client, lead, or prospect follow-ups
* Google Sheets, Google Docs, Gmail, Google Drive
* Internet research using Google, LinkedIn, company websites, business directories, and similar sources
* Maintaining organized spreadsheets and databases
* Following SOPs and detailed written instructions
* Managing multiple small assignments without losing track of tasks

Preferred Experience

Experience in any of the following areas is a plus but is not required:

* Business development support
* Sales support
* Appointment scheduling
* Referral partner research
* Prospecting or lead list building
* Client relationship management
* Credit services
* Consulting companies
* Small business services
* Executive assistant work
* Operations support

Industry-specific training can be provided to the right candidate.

GoHighLevel Experience

Previous GoHighLevel experience is important for this position.

You should be comfortable navigating a CRM and working with areas such as:

* Contacts
* Opportunities
* Pipelines
* Notes
* Tasks
* Calendars
* Forms
* Tags
* Basic contact and account updates

You do not need to be an advanced GoHighLevel automation expert or developer, but you should already be comfortable using the platform and learning additional features when necessary.

Research & Lead Generation Skills

A significant part of the initial position may involve business research.

You should be comfortable receiving an assignment such as:

"Find business consultants in this city who work with small business owners and could potentially become referral partners."

You should then be able to independently research potential companies, determine whether they are legitimate and relevant, identify the appropriate decision-maker, find accurate contact information, and organize the information clearly.

Simply copying the first results from Google or submitting incomplete information will not be acceptable.

Accuracy and quality are more important than simply producing a large number of leads.

Communication Skills

Excellent written English is extremely important.

You may communicate with clients, prospects, referral partners, and other business professionals on behalf of the company.

You should be able to write professional emails and messages with:

* Proper grammar
* Correct spelling
* Clear sentence structure
* Professional tone
* Good judgment
* Attention to detail

You should also be comfortable asking questions when instructions are genuinely unclear rather than guessing and creating avoidable mistakes.

AI & Technology

Experience using ChatGPT or similar AI tools is preferred.

We encourage the use of technology to work more efficiently, but we are not looking for someone who blindly copies AI-generated information.

You must be able to:

* Think independently
* Verify research
* Check information for accuracy
* Edit AI-generated writing when necessary
* Recognize when information does not make sense
* Use your own judgment before submitting work

The Ideal Candidate

The person who will succeed in this role is:

* Dependable
* Resourceful
* Organized
* Detail-oriented
* Responsive
* Professional
* Honest
* Consistent
* Comfortable working independently
* Able to follow instructions carefully
* Able to learn new processes quickly
* Comfortable taking initiative
* Good at researching solutions before asking basic questions
* Interested in learning about business
* Looking for stable, long-term work
* Interested in taking on more responsibility over time

We value someone who can eventually be given an objective instead of needing every individual step explained.

For example, rather than only being able to follow:

"Go to this website, click this page, and copy this email."

We want someone who can eventually be told:

"Research 20 qualified referral partner prospects in this industry and organize them in our database."

and determine how to complete the assignment correctly.

Growth Opportunity

This position is intentionally being hired while the workload is still relatively small.

We are looking for someone we can train, trust, and develop as the company continues growing.

The right person may gradually progress through responsibilities such as:

Stage 1: Virtual Administrative Assistant

* Research
* Data entry
* Email support
* CRM updates
* Follow-ups
* Basic administrative assignments

Stage 2: Administrative Assistant

* Greater responsibility for client communications
* Lead and referral partner management
* Calendar support
* CRM organization
* Application and document tracking
* Managing recurring administrative processes

Stage 3: Executive / Operations Assistant

For an exceptional long-term team member, the position may eventually expand into:

* Managing important company workflows
* Coordinating clients and business partners
* Managing follow-up systems
* Monitoring company operations
* Assisting directly with business development
* Helping supervise additional virtual assistants
* Taking ownership of recurring processes
* Providing higher-level support directly to company leadership

Increased workload and responsibilities would come with increased hours and compensation.

We are not promising an immediate full-time role. We are looking for someone who has the ability and desire to earn that opportunity as the company grows.

What We Are NOT Looking For

Please do not apply if:

* You are brand new to virtual assistant work
* You have no GoHighLevel experience
* You frequently miss deadlines
* You disappear during working hours without communication
* You need constant supervision to complete basic assignments
* You submit inaccurate information without checking your work
* You mass-apply to jobs without reading the job description
* You rely entirely on ChatGPT or AI to think for you
* You are only interested in very short-term work

## Application Instructions

To help us identify serious applicants, please include the following with your application:

1. Briefly describe your previous Virtual Assistant or Administrative Assistant experience.

2. Describe your experience using GoHighLevel. Include which areas of the platform you have personally worked with.

3. Describe your experience with online research, lead generation, or data research.

4. Explain how you normally find the owner or decision-maker of a business and verify their contact information.

5. Describe your experience managing emails, follow-ups, CRM records, or client communications.

6. List the online tools and software you regularly use for administrative work and research.

7. Tell us about your current work situation and whether you have other clients or jobs.

8. Confirm the U.S. Eastern Time hours during which you are normally available.

9. Tell us what type of role you would ideally like to grow into over the next 1–2 years.

10. Begin your application with the words "LONG TERM" so we know you carefully read the entire posting.

Shortlisted applicants may be asked to complete a brief skills assessment involving research, written communication, and GoHighLevel-related tasks.

We are more interested in finding one excellent long-term team member than hiring quickly, so please submit a thoughtful application that accurately reflects your experience.