Virtual Admin Assistant

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: TYPE OF WORK

Full Time

: SALARY

$800-$1200

: HOURS PER WEEK

40

: DATE UPDATED

Jul 17, 2026

JOB OVERVIEW

About Your Startup Operations

At Your Startup Operations, we help small businesses grow by providing world-class operational support. We're a remote-first team that values ownership, collaboration, and continuous improvement. Our mission is simple: empower small business owners by delivering exceptional service.

About the Role

We're looking for a Virtual Event Administrator to join our growing team!

If you thrive in fast-paced environments, enjoy keeping projects organized, and love bringing events to life behind the scenes, this could be the perfect role for you. You'll play a key role in coordinating events from initial inquiry through successful execution, working closely with clients, vendors, and internal tea ---------- mbers to ensure every detail is handled with care. No two days look the same, and that's exactly what makes this role exciting.

Our SCORE Values

Solution-Focused – Think critically and proactively solve problems.
Curiosity – Ask questions and always seek to learn.
Ownership – Take accountability for your work and follow through.
Resourcefulness – Find answers, adapt quickly, and make things happen.
Excellence – Deliver high-quality work and outstanding service.

Hint: During your interview, tell us which SCORE value you identify with the most for bonus points.

Who You Are

• You have a strong administrative background and are comfortable managing calendars, inboxes, documents, contracts, proposals, quotes, and invoices.
• You're highly organized and naturally stay on top of deadlines without constant reminders.
• You've coordinated vendors, venues, contractors, or third-party partners and know how to keep multiple moving pieces on track.
• You bring structure to ambiguity and enjoy creating organized processes.
• You're professional, proactive, detail-oriented, and genuinely enjoy helping people.
• When challenges arise, you focus on finding solutions, not assigning blame.

Role Requirements

• Pristine English proficiency (Written and Verbal).
• 2+ years working with clients from the United States.
• 2+ years of virtual assistant experience (or relevant administrative experience).
• Must have a reliable backup internet connection.
• Experience with a variety of CRM tools and G-Suite.
• Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB).
• A Computer: At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.
• Operating system: Windows 11 or higher / macOS 13 or higher.
• Working camera and microphone.

What You'll Do

• Manage the complete event workflow from inquiry to completion.
• Prepare quotes, proposals, contracts, invoices, and follow-up communications.
• Serve as the primary point of contact throughout each event.
• Coordinate vendors, venues, contractors, and internal tea ---------- mbers.
• Build detailed timelines and event documentation.
• Maintain accurate CRM records and track event progress.
• Monitor inventory, supplies, and event equipment.
• Support administrative operations including scheduling, inbox management, and meeting notes.
• Assist with lead generation, outreach, and marketing initiatives during slower periods.

Nice to Have
• Experience with weddings, corporate events, AV/production, catering, food & beverage, or similar industries.
• Experience creating SOPs or improving internal systems.

Benefits

Starting on Day One
• 7 paid company holidays
• Virtual team socials and game nights
• Bi-monthly professional development and team training
After 3 Months
• 1 local holiday each year
• $100 annual professional development allowance
• One-time $50 home office reimbursement
• 10 PTO days plus 3 paid sick days annually
After 1 Year
• Healthcare reimbursement of up to $50/month for eligible expenses
• Additional one-time $50 home office reimbursement
• Eligibility for a discretionary year-end performance bonus

You can apply via this link: ----------

Looking forward to learning more about you!

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Virtual Admin Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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