Travel Operations & Marketing Virtual Assistant

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: TYPE OF WORK

Part Time

: SALARY

$5 per hour

: HOURS PER WEEK

5

: DATE UPDATED

Sep 24, 2026

JOB OVERVIEW

Part-Time | Remote | Approximately 5 Hours Per Week - $5 per hour

About Lindsey Adventures
Lindsey Adventures is a growing U.S.-based hosted group travel company specializing in memorable international adventures for adults 50+, including many solo travelers.

We're not simply selling tours. We create a welcoming travel community where people arrive as travelers and often leave as friends.

As our business grows, we're looking for an experienced, highly organized Travel Operations & Marketing Virtual Assistant who can help us stay ahead of leads, communications, marketing and deadlines.

What You'll Help Us Own
CRM & Lead Management

Help establish, organize and expand our CRM system
Enter and maintain leads accurately
Track each lead from initial inquiry through booking
Manage scheduled lead follow-ups
Identify and flag warm/hot leads for personal follow-up by the owners
Maintain accurate notes, statuses and follow-up dates
Produce a simple weekly lead/conversion report
Help segment our database by trip interest, traveler status and other useful categories

Email Marketing – Mailchimp

Must be comfortable working extensively in Mailchimp
Build, schedule and manage email campaigns
Maintain lists, tags and audience segments
Help create and manage automated email sequences
Monitor open rates, click rates and other campaign results
Maintain a monthly email communications calendar
Ensure campaigns are prepared and ready ahead of deadline
Content Calendar & Project Management

Maintain our marketing and content calendar
Establish deadlines for recurring content and campaigns
Keep upcoming trip launches, promotions and traveler communications organized
Help us stay ahead rather than constantly catching up
Provide a short weekly report of upcoming priorities and deadlines
Canva & Creative Support

Strong Canva experience required
Create, edit, resize and finish branded graphics
Work within established Lindsey Adventures brand standards
---------- graphics for Facebook, Instagram, email and other formats
Maintain organized files and templates

Facebook / Meta

Strong working knowledge of Facebook and Meta Business tools
Schedule and publish approved content
Help manage comments, inquiries and leads generated through Facebook
Assist with Facebook Groups for upcoming trips
Understand and report basic Meta analytics
Help identify which content is producing engagement and leads
Trip & Traveler Communication Support

Maintain calendars for upcoming trips
Track important deadlines, final payments and communication dates
Help prepare and schedule pre-trip emails and reminders
Maintain traveler information and communication lists
Help make sure important traveler communications happen on schedule
Post-Trip Marketing

Organize traveler photos and testimonials
Help manage post-trip thank-you communications
Collect and organize survey comments for future marketing
Help turn successful trips into recap posts, emails and social content
The Person We're Looking For
Travel industry experience is strongly preferred; group travel experience is even better.

You should:

Speak, write and understand English fluently
Have excellent written communication skills
Be extremely organized and detail-oriented
Have demonstrated CRM experience
Have hands-on Mailchimp experience
Be proficient in Canva
Be experienced with Facebook/Meta
Be comfortable using Google Drive, Docs and Sheets
Be comfortable using ChatGPT/AI tools responsibly
Be proactive rather than waiting to be told what is overdue
Be comfortable working from checklists, procedures and deadlines
Have reliable internet and dependable communication
We especially want someone who sees something coming next Thursday and reminds us about it this Thursday.

Hours
Approximately 5 hours per week, $5 per hour to begin, with the possibility of additional hours as Lindsey Adventures continues to grow.

This is intended to become an ongoing relationship with the right person.

To Apply
Please send:

A brief description of your travel-industry experience, especially group travel.
Your experience with CRM systems and which systems you've used.
Your Mailchimp experience.
Two or three examples of Canva work you've created.
Your experience managing Facebook/Meta business accounts.
Your hourly rate and weekly availability.
A short video introduction so we can hear your spoken English.
And please answer this question:

“If Lindsey Adventures received ---------- new Facebook leads this week for four different trips, explain how you would organize those leads and make sure none of them gets forgotten.”

We're looking for someone who can help two very hands-on owners spend less time managing the machinery of the business—and more time connecting with the travelers we serve

SKILL REQUIREMENT

CRM Mailchimp Canva

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Travel Operations & Marketing Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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