Transaction Coordinator

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: TYPE OF WORK

Part Time

: SALARY

$256/bi-weekly

: HOURS PER WEEK

32

: DATE UPDATED

Aug 13, 2026

JOB OVERVIEW

Transaction Coordinator
We are looking for a highly organized, detail-oriented **Transaction Coordinator** to help manage real estate transactions from contract to closing. The Transaction Coordinator plays a critical role in keeping each transaction organized, compliant, and on schedule while providing consistent communication and support to agents, clients, and other parties involved in the transaction.

As a Transaction Coordinator, you will:

Position Responsibilities
- Manage multiple real estate transactions from mutual acceptance through closing, keeping each file organized and on schedule
- Review contracts and transaction documents for completeness and maintain accurate electronic transaction files
- Track contractual deadlines, contingencies, and major transaction milestones, including inspection, financing, appraisal, title, escrow, and closing
- Coordinate and communicate with agents, clients, lenders, escrow, title, inspectors, appraisers, and other transaction participants
- Follow up on outstanding documents, signatures, deadlines, and action items while keeping accurate notes of transaction activity
- Prepare and distribute transaction-related documents and correspondence as directed
- Ensure required brokerage and compliance documentation is obtained and properly maintained
- Proactively identify missing information, potential issues, and approaching deadlines and communicate them to the appropriate parties
- Support agents throughout the transaction process so they can remain focused on their clients and business
- Maintain professionalism, confidentiality, accuracy, and attention to detail while managing multiple transactions

What We're Looking For
The ideal candidate is someone who:
- Is **extremely organized and detail-oriented**
- Can manage multiple files, deadlines, and priorities at the same time
- Is dependable and follows tasks through to completion
- Communicates clearly and professionally by email, phone, and text
- Is comfortable following established systems, checklists, and procedures
- Has strong problem-solving and follow-up skills
- Can recognize when something is missing or requires attention without needing constant supervision
- Is comfortable working in a deadline-driven environment
- Is proficient with computers and able to learn new software and systems quickly
- Works well independently while also being part of a collaborative team
- Understands the importance of accuracy, confidentiality, and timely communication

Preferred Qualifications
- Previous experience in Customer Service
- Experience with Google Workspace, Gmail, Google Drive
- Experience with Microsoft office, OneDrive
- Know how to navigate your computer
- Have up to date technology, computer, headset (if necessary), etc
- Reliable Internet connection
- Multi-screen setup is a bonus

What Success Looks Like in This Role
A successful Transaction Coordinator is someone the team can rely on to know **where every transaction stands, what needs to happen next, and when it needs to happen**. You should enjoy creating order, staying ahead of deadlines, communicating with multiple people, and making sure important details do not fall through the cracks.

This position is ideal for someone who takes ownership of their work, enjoys supporting a busy real estate team, and takes pride in helping transactions move smoothly from contract to closing.

SKILL REQUIREMENT

Customer Service Communication Computer Literacy

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Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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